"Associate Director, Orientation and Family Programs"

Associate Director, Orientation and Family Programs

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 14047

Full/Part Time: Full Time

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Open until filled.

Salary Range: Starting at $60,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials: Resume is required. Cover letter is preferred. Name and contact information for three (3) professional references is required.

Essential Functions

Job Summary

The Associate Director of Orientation and Family Programs is responsible for the management and general administration of the operational activities for Orientation and Family Programs. This role is responsible for handling a variety of moderately complex assigned projects and/or programs and provides supervision, leadership and direction to full-time and part-time staff in the planning, development, coordination and delivery of orientation programming and operations.

Core Responsibilities

1. Manages the day to day operations of the Orientation and Family Programs office.
2. Supervises full-time staff and student staff members.
3. Plans, implements, produces and evaluates all orientation programming (online and in-person).
4. Coordinates all of the supporting logistical and personnel aspects of orientation.
5. Coordinates the implementation, on-going maintenance and evaluation of the online orientation reservation system and the online orientation experience system.
6. Coordinates all of the department website, forms, social media and communication logistics as related to orientation.
7. Develops, implements and maintains policies and procedures for assigned areas of responsibility.
8. Assists with strategic planning and assessment efforts for Orientation & Family Programs along with other administrative responsibilities, including budget and operations.
9. Co-instructs the Orientation Leader spring training workshop series or leadership class-EDL 4953-as applicable.
10. Assists with department and division special projects and initiatives.
11. Attends regional, state and national conferences as necessary.
12. Serves on committees throughout campus.
13. Represents Senior Director when needed on committees or meetings across campus or in external environment.
14. Assists the Senior Director with the administration of New Student Programs & Events programs and staff as needed.
15. Performs other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Four (4) years of progressively responsible management experience in a student advisory/counseling/service capacity, or enrollment management/service capacity, which may include orientation, new student conference, admissions, recruitment, financial aid, one-stop, registrar, advising student activities, student life or other related student-oriented program/office with some supervisory experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Master's degree from an accredited institution.
• Four (4) years of higher education, orientation, or new student conference experience.

Knowledge, Skills, and Abilities

• Demonstrated organizational, written, and verbal communication skills, excellent interpersonal skills, ability to multi-task and work cooperatively with others.
• Skilled use of standard office equipment, including a standard PC.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions or other business-related events.
• Occasional after hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.
• This position requires walking long distances, long periods of standing, and use of stairs.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.