Associate Director, Student Involvement

Job Summary

The Associate Director for Student Involvement is responsible for the development, planning, and execution of major campus-wide student events and provides direct oversight of student organizations and campus life initiatives. The Associate Director coordinates educational and leadership opportunities for student organization officers, including training, fiscal oversight, and marketing support. This position also evaluates student involvement activities, supervises the coordination of campus-wide events, monitors the effective use of university funding, and supports the enhancement of students' social and educational experiences.

Essential Job Functions

• The position provides advising and leadership training for more than 200 registered student organizations, ensuring compliance with university policies as well as state and federal regulations. Responsibilities include coordinating ongoing training related to organizational compliance, fiscal responsibility, and risk management; assisting new student organizations with onboarding and registration requirements; and maintaining accurate databases, rosters, and required documentation. The role also manages and updates the Student Organizations webpage, administers and provides user training for Campus Groups (LUHub), ensures effective system operation for advisors, students, and guests, and maintains data integrity and usability for all registered student organizations.
• The position oversees major campus events, including Homecoming and student involvement fairs, and collaborates with campus departments to coordinate event programming. Responsibilities include serving as the liaison for event planning and management, negotiating contracts with entertainers and vendors, and coordinating marketing materials and publications to support campus events and related initiatives.
• The position manages programming budgets and maintains financial records for assigned accounts, coordinates student organization financial paperwork and certification processes, and oversees the administration of co-sponsorship funds, including application review, approval, and fund distribution.
• The position facilitates program assessments, compiles reports to evaluate goal achievement, produces data-driven reports in alignment with the University's Strategic Plan, and ensures that programs are designed, implemented, and assessed to support established student learning outcomes.
• The position is responsible for hiring, training, supervising, and evaluating three to four student assistants and providing leadership and direction to ensure their work aligns with professional standards established by NASPA, NACA, and CAS.

Minimum and Desired Qualifications

Minimum Qualifications:

• Bachelor's degree from an accredited institution.
• Minimum of three (3) years of higher education experience related to student involvement, student activities, and student organizations.
• Minimum of three (3) years of experience supervising multiple student employees simultaneously.

Desired Qualifications:

• Master's degree from an accredited institution.
• Five (5) years of experience supervising student employees in a higher education environment.
• Five (5) years of higher education experience related to student involvement, programming, and student organizations.

Key Competencies

• Knowledge of student development, involvement, and higher education operations, including student organization advising, programming, learning outcome assessment, and the motivational factors influencing student participation, with the ability to apply theory to practice in a university setting.
• Demonstrated skill in project, events, and budget management including the ability to plan, execute, and oversee multiple initiatives simultaneously, ensuring projects are completed on time and within budget, and align programs strategically with departmental and institutional goals.
• Strong communication and interpersonal skills, including advanced verbal and written communication abilities, emotional intelligence, and professional maturity when working with student organizations, and the capacity to effectively collaborate with and influence stakeholders.
• High levels of organizational and supervisory ability, including experience supervising multiple student employees, prioritizing tasks, managing competing deadlines, working independently with minimal supervision, and maintaining productivity in a fast-paced environment.
• Technical proficiency and data management skills, including experience managing and utilizing databases for program administration and student information, and demonstrated knowledge of integrated software systems such as Campus Groups (or a similar student organization management platform), Microsoft Office Suite, Banner, and Adobe Suite.

Physical Requirements

• Light lifting.
• Must be able to be active for 6 or more hours during events or programs.

Job Conditions

Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.