"Associate Registrar"

Job Details

Job Summary:

The Associate Registrar maintains responsibility for the daily management and operation of course scheduling and curriculum management for TCU’s Office of the Registrar. The Associate Registrar also manages and directs operations of the various student records systems by directing activities related to the production, maintenance and training required for the catalog, degree audits, and grading.

Duties & Essential Job Functions:

1. Manages the creation of each semester’s schedule of classes by supervising staff responsible for entering and maintaining the accuracy of the schedule, and developing strategies to accommodate departmental requests.
2. Oversees the Curriculum Management process.
3. Develops new processes and plans to increase service to constituents by use of technology and best business practices via web page, office communications, staffing, and setting the appropriate tone for a service organization.
4. Collaborates with division stakeholders on the development and implementation of strategic solutions to continuously improve and streamline student service experience related to scheduling and curriculum management.
5. Maintains staff by recruiting, selecting, orienting and training employees; maintaining a safe, secure and legal work environment; developing personal growth opportunities.
6. Accomplishes staff results by communicating job expectations; planning, monitoring and appraising job results; coaching, counseling and disciplining employees; developing, coordinating and enforcing systems, policies, procedures and productivity standards.
7. Supports the university academic community by being a resource for resolving issues on the course catalog, class schedule, grading, registration and records.
8. Reviews and adjusts current requirement rules, working with deans’ offices to ensure appropriate divisional rules and exceptions; implementing new core, divisional and departmental requirements according to academic committees and other official approval.
9. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor’s degree.
• 5 years' experience in academic administration.

Preferred Education & Experience:

• Master’s degree.
• 8 years’ experience in academic administration, preferably in a University Registrar’s Office.
• Preferred experience managing operations within Oracle PeopleSoft, the National Student Clearinghouse, Coursedog and student academic advising systems.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of project management, database use and management, web applications, PC Applications, security.
• Knowledge of principles and practice of academic record Management, Training, Leadership, Reporting, Personnel management.
• Skill in both written and oral communication.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.