Overview:
Quinnipiac University seeks a strategic, collaborative, and
forward-thinking leader to serve as Associate Vice President for
Advancement Services. In this high-impact leadership position, you
will be responsible for planning and implementing information
systems that help achieve fundraising goals and other objectives
for the Office of Advancement. Providing leadership to the
acquisition, management, analysis and use of information necessary
to support the day-to-day and long-term objectives of the
department. You will manage the functional areas related to
information systems and reporting, database maintenance, gift
processing, prospect research and pipeline management, and donor
relations.
About Quinnipiac:
Quinnipiac University is a private, coeducational institution
located 90 minutes north of New York City and two hours from
Boston. The university currently has an enrollment of 9,700
students in more than 100-degree programs through its Schools of
Business, Communications, Computing & Engineering, Education,
Health Sciences, Law, Medicine, Nursing and the College of Arts
& Sciences. Our 22 Division I teams have achieved remarkable
success, boasting national and conference titles - including a 2023
NCAA national championship win in men's ice hockey, a trip to the
Sweet 16 for our women's basketball team and NCAA Tournament
appearances by many of our programs. The Quinnipiac University Poll
is nationally recognized as a leader in public opinion research,
and the university is consistently recognized by U.S. News &
World Report and Princeton Review. The Wall Street Journal ranked
Quinnipiac #51 among the best colleges in the nation, and second in
Connecticut, for our exceptional graduation rate, salary impact,
learning facilities, career preparation and learning
opportunities.
The university is in the midst of program expansion and renewal for
both traditional and adult learners, the development of innovative
strategic partnerships, and recently opened South Quad with three
state-of-the-art buildings.
As Quinnipiac grows, the university remains guided by the core
values that define our community and shapes the experience of every
student and employee.
- We are fiercely committed to ensuring every Bobcat thrives. We
are a lifelong partner for every learner.
We passionately care about our community. Everyone should feel
welcome and valued.
We boldly shape our university's future. We will forge a path
of impact together.
These values are the foundation of who we are and reflect the
Quinnipiac spirit found across our campuses. For more information,
please visit qu.edu. Connect with Quinnipiac on Facebook,
Instagram, YouTube, TikTok and X.
Responsibilities:
- Serve as the chief data strategist for the Office of
Advancement, partnering with staff and university stakeholders to
identify data needs, improve data usage, and develop short- and
long-term strategies for advancement data systems. Evaluate and
implement solutions that improve efficiency, data accessibility,
and decision-making, including the automation of manual
processes
- Provide strategic oversight of all donor, alumni, and
advancement data needs in support of university-wide fundraising
and engagement efforts. Serve as the primary liaison for
advancement data needs across the University and develop standards
for data acquisition, entry, coding, maintenance, and security
- Develop and implement systems, dashboards, controls, and
processes to monitor data quality, identify discrepancies, and
ensure the accuracy, consistency, and integrity of advancement
data. Maintain a comprehensive understanding of database
structures, integrations, and business processes to inform policies
and system improvements
- Partner with Information Technology and other university
stakeholders to enhance and expand the University’s Ellucian CRM
environment. Establish and maintain standards for system
configuration, interfaces, data changes, coding, user access, and
security. Serve as a subject-matter expert and resource for
Advancement staff on CRM functionality and technical issues
- Provide leadership and oversight for gift administration and
processing. Ensure the complete, accurate, timely, and
appropriately coded processing and transmission of gifts, pledges,
and related advancement activity to the University’s financial
systems.
- Establish and maintain documented procedures for
reconciliation, exception resolution, period close, and financial
reporting. Reconcile advancement records to the general ledger and
supporting documentation, promptly investigate and resolve
variances, and ensure the accuracy of gift revenue, receivables,
deferred revenue, donor restrictions, and fund balances
- Establish and maintain appropriate internal controls over the
advancement CRM and subledger, including interfaces, coding, data
changes, and user access. Serve as the primary contact for internal
and external audits and ensure that advancement data and financial
processes meet University policies and audit requirements
- Supervise donor research and prospect management functions to
identify and qualify prospective donors and support effective moves
management throughout the major gift pipeline. Develop processes
and reporting that enable Advancement leadership and fundraisers to
effectively manage prospect activity and cultivation
strategies
- Provide oversight of donor relations data and processes to
ensure timely, accurate, and appropriate communication with donors.
Oversee the production of automated and special gift
acknowledgements and establish processes that support accurate and
efficient university-wide donor recognition
- Lead training for Advancement staff on the general use of
Ellucian CRM and provide advanced CRM training to Advancement
Services staff. Serve as a technical resource for staff,
troubleshoot system and data issues, and promote effective and
consistent use of advancement systems
- Develop, implement, document, and periodically evaluate
policies and procedures governing advancement data, system
security, data acquisition and maintenance, coding, gift
processing, gift acceptance, donor acknowledgements, and related
business processes. Collaborate with Advancement and university
stakeholders to ensure policies support institutional priorities
and operational needs
Education Requirements:
- Bachelor's degree required
- Master's degree preferred
Qualifications:
- 10+ years of experience in in the management of fundraising and
alumni support services required that would include management of
data/gift processing departments, research and prospect management
and information services
- Expert knowledge of Ellucian CRM, GiveCampus or a similar
fundraising system
- High level of proficiency with query languages
- Excellent understanding of database files and structures
- Ability to quickly learn new systems and how they interface
with one another
- Advanced understanding of gift administration, processing and
reporting
- Ability to create, balance and reconcile complex gift and
campaign reports
- Full knowledge of CASE reporting standards and IRS rules as
they apply to charitable giving
- Proficiency with Excel
- Knowledge of AI tools and agents
- Experience using a variety of research tools
- Excellent verbal and written communication skills
- Excellent organizational, analytical and problem-solving
skills
Special Instructions to Applicants:
TO APPLY:
Applications must be submitted electronically and include a resume,
a cover letter detailing how your experience aligns with the
position requirements, demonstrated commitment to intentional
leadership that values individuals of all backgrounds and
experiences, and contact information for three references.
We offer a comprehensive benefits package for full-time faculty and
staff which includes tuition remission and a culture that is
inclusive and driven by excellence.
Quinnipiac University is an equal opportunity employer and
encourages applications from individuals of all backgrounds and
experiences. We are committed to fostering an inclusive and
respectful community.
Advertised: September 15, 2026 Eastern Daylight Time
Applications close:
