"Athletics Business Manager"

Job Description

Reporting directly to the Chief Financial Officer and indirectly to the Vice President for Intercollegiate Athletics, the Business Manager is responsible for oversight and management of the Department of Intercollegiate Athletics (DIA) financial resources including its operating budget, reserves, and endowments. The Business Manager serves in a leadership role, working with other managers to support the department's core values and achieve goals outlined in the department's strategic plan. The incumbent oversees primarily the procurement function including requisitions, purchase orders, invoicing, payments, and acts as a contracts liaison. This position directly supervises the personnel and resources of the Athletics Business Office, and is responsible to maintain compliance with university business processes and procedures. Position is in-office located in Stephenville, Texas with normal work hours of Monday to Friday from 8am to 5pm or as business requirements indicate. Serves as a Campus Security Authority (CSA).

The major duties of this position include, but are not limited to, the following:

• 10% Financial Operations: Manages budgets, expenditures, and revenues for the teams and offices within the Athletics department. Responsible for accurate and timely processing of financial transactions including payments to vendors. Works collaboratively with the Athletics management team, identifies major fiscal issues requiring managerial address and determines appropriate remedial measures. Serves as the department liaison for issues related to accounting, finance, budget, travel, insurance, tax, and human resources ensures that department processes are in compliance with Tarleton State University and NCAA requirements. Ensures department travel procedures are in line with department travel guidelines and university travel policy. Assists in the implementation of business and fiscal strategy as determined by the Deputy Director of Intercollegiate Athletics in conjunction with the management team.
• 15% Business Operations: Manages the daily operations within the Athletics Business Office, including hiring, training, supervising and scheduling all student assistants and casual workers, as well as coordinating the annual renewal of coaching faculty and staff appointments. Oversees the daily deposit and cash collection process. Manages department inventory database and serves as the designated Inventory Clerk. Manages department attendance system and serves as the designated Attendance Clerk, with the responsibilities of preparing, maintaining and reconciling pay vouchers for casual workers and student assistants. Makes recommendations to the VP of Intercollegiate Athletics on all contracts with a fiduciary impact. Reconciles revenues and expenses within department trust and operating funds. Prepares and reconciles monthly credit card reports. Supports department and program special events through cash collection, auction management, and event related support. Oversees the daily travel operations for the programs including updating the team budgets, assisting with transportation orders, and providing general support for travel. Participates in the annual budget review and creation process for sport programs and administrative units within the department, as well as provide regular (i.e. monthly) reports/updates to coaches and staff. Coordinates the review, approval, and reconciliation of the department's sport camp and clinics.
• 75% Procurement Operations: Acts as the primary procurement officer for the Athletics Department. Initiates requisitions, purchase orders, and assists in contract negotiations. Prepares payments, receipts, and invoices as needed for procurement operations.

Performs other secondary duties as assigned. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position.
• Five (5) years of experience in operations/financial management, procurement functions, sport management or related experience in business, accounting or personnel operations including some supervisory experience.

Required Knowledge, Skills and Abilities:

• General knowledge of financial and personnel policies, principles, and procedures in a central administrative University setting, as well as, general management principles.
• Advanced proficiency with computers and Microsoft Office (Word, Excel) desktop publishing applications, web publishing tools and using the internet as a research tool.
• Demonstrated excellent writing and oral communication skills, along with experience providing excellent customer service in a, at times demanding, work environment.
• Ability to analyze data and make accurate projections using business mathematics and statistical techniques.
• Demonstrated ability in planning, budgeting, financial analysis, and fiscal management, including skills in budget preparation, analysis, and controlling costs.
• Ability to maintain confidentiality of sensitive information.

The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Preferred:

• A master's degree and higher education experience highly preferred.
• Progressively responsible and applicable management and/or supervisory experience preferred. Knowledge of ARMS Software and NCAA Financial Reporting Software preferred.
• General knowledge of NCAA protocols and procedures regarding travel, events, student-athletes, and coaches is preferred.

Salary

Commensurate with experience. The target base annual salary is $65,370 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

Application Procedure

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled. Employment applications must include: Completed online application, Cover Letter / Letter of Interest addressing qualifications, Curriculum Vitae or Resume, At least 3 current professional references and their full contact information.