Athletics Travel Operations Coordinator

Position Summary

One of the world?s leading universities, Columbia University Athletics offers elite-level student-athletes the ability to compete for and win Ivy League titles and NCAA Championships. With 32 varsity sports, Columbia Athletics is the largest NCAA Division I athletics program in New York City and the only NCAA Division I sports program in Manhattan. A beautiful and peaceful campus in the heart of New York City, Columbia offers the most diverse student body in the Ivy League. Columbia Athletics has positioned itself with elite-level coaches and top-notch facilities in the Campbell Sports Complex, Baker Athletics Complex, and Dodge Fitness Center.

The Athletics Travel/Operations Coordinator is responsible for assisting the Director of Athletics Travel and Business Operations with travel functions for the Department of Intercollegiate Athletics and Physical Education and supporting athletic team travel needs.

Responsibilities

• Assist in all aspects of travel arrangements for 32 athletic programs as well as administrative units in Department of Intercollegiate Athletics and Physical Education Identify most cost-effective means of travel while collaborating with coaches and administrators to meet all travel needs.
• Research and secure quality hotel and flight accommodations that are cost effective for away travel, recruiting travel, official visits and administrative travel and assist varsity sports program in organizing team meals for away contests.
• Assist varsity sports programs with transportation arrangements for practice and competition schedules.
• Assist in managing the master Baker Athletics Complex shuttle bus schedule to ensure efficient operation and cost efficiencies and assist with game day operations all home football contests for fan and shuttle bus management
• Coordinate with third party bus company to secure all home and away contest buses and fan buses for select local competitions
• Assist the Director of Travel and Business Operations with varsity sports programs on individual team travel budgets and annual budgeting process
• Assist with payment and reconciliation for all team travel vendors
• Assist with monthly P-card hard-close procedures
• Review and process invoices and expense reports as needed
• Coordinate with varsity sports programs on itineraries for away travel and official visits as needed
• Assist teams and admin with ad hoc travel requests as needed and assigned by the Director of Travel and Business Operations or the Sr Associate Athletics Director / CFO
• Exhibit the highest professional standards and ethical behavior with adherence to NCAA, Council of Ivy League Presidents, University, and the Department of Intercollegiate Athletics and Physical Education rules and regulations
• Contribute to the maintenance of good working relationships with all members of the Department.
• Assume other duties as assigned by the Director, Intercollegiate Athletics and Physical Education.