Director of Procurement

Welcome to Atlanta Metropolitan State College (AMSC)! At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives. AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do. Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact. Job Summary The Director of Procurement provides institution-wide leadership for procurement, contracting, strategic sourcing, purchasing card administration, supplier onboarding coordination, property and inventory control, surplus property, central receiving/mailroom operations, and risk management. The Director ensures that the College obtains goods and services in a timely, cost-effective, ethical, and compliant manner and serves as the principal procurement advisor to the Vice President for Fiscal Affairs and the campus community. The position is responsible for procurement reporting and close activities, open purchase order monitoring, competitive solicitations, contract review and routing, campus training, staff supervision, and insurance/claims coordination with the Georgia Department of Administrative Services (DOAS). Responsibilities Essential Duties and Responsibilities 1. Strategic Procurement, Sourcing and Contract Administratio Direct the College's procurement and strategic sourcing activities in accordance with applicable federal and State of Georgia requirements, Board of Regents/University System of Georgia policies, institutional policies, and sound public procurement practices. Advise departments on the most appropriate and cost-effective procurement method for goods and services, including use of statewide contracts, agency contracts, cooperative agreements, competitive quotes, formal solicitations, and other authorized procurement methods. Plan, develop, issue, evaluate, negotiate, and administer competitive solicitations, including Requests for Quotes (RFQs), Requests for Proposals (RFPs), Requests for Information (RFIs), and other sourcing events. Lead or support complex, high-dollar, multi-year, and specialized procurements, including professional services, technology, construction-related, consulting, and other institutional needs. Review requisitions, procurement documentation, scopes of work/specifications, bid documentation, supplier selections, and purchase orders for completeness, appropriateness, and compliance. Review contracts and agreements for procurement, business, and financial terms; coordinate revisions and negotiations with campus stakeholders, suppliers, legal counsel, and other appropriate parties; and prepare contracts for execution by the Vice President for Fiscal Affairs or other authorized signatory. Maintain visibility over contract renewals, amendments, expirations, supplier performance concerns, and procurement-related contractual obligations. 2. Procurement Operations, Reporting, Close and Supplier Management Manage day-to-day procurement operations and ensure timely processing of requisitions, purchase orders, procurement actions, supplier issues, and related transactions. Lead procurement month-end, quarterly, and fiscal year-end close activities, including review and resolution of open requisitions and purchase orders, encumbrances, incomplete transactions, and other items affecting accurate financial reporting. Develop and distribute recurring and ad hoc procurement reports, including open purchase order reports, aging/activity reports, procurement compliance reports, sourcing activity reports, and management dashboards as requested. Establish a routine open-PO review process with departments; follow up on aged or inactive purchase orders and coordinate appropriate closure, liquidation, change orders, or corrective action. Coordinate supplier onboarding by reviewing and submitting requests for supplier setup through the applicable process, monitoring status, resolving issues, and communicating to campus departments when supplier setup is complete. Maintain accurate procurement records and documentation to support audit, reporting, records-retention, and compliance requirements. Monitor procurement-related shared mailboxes, service queues, or workflow systems and establish service standards for timely response and issue resolution. 3. Purchasing Card Administration, Compliance and Campus Training Serve as the College's lead administrator for the Purchasing Card (P-Card) program and ensure compliance with State of Georgia, Board of Regents/USG, and institutional requirements. Oversee card issuance, maintenance, spending limits, documentation standards, reconciliations, approvals, exception handling, cardholder/approver training, and card suspension or cancellation as appropriate. Perform or coordinate periodic P-Card compliance reviews and monitoring; identify trends, policy violations, or control weaknesses and implement corrective action. Develop and deliver procurement training for faculty and staff on purchasing methods, requisitioning, competitive procurement, P-Card use, supplier setup, contract routing, receiving, and related policies and systems. Interpret procurement policies and provide consistent, customer-focused guidance to campus departments. 4. Property, Inventory, Surplus, Central Receiving and Mailroom Oversee the College's inventory and property-control processes for applicable tangible assets, including tagging, record maintenance, transfers, physical inventory, missing-property reporting, and reconciliation with appropriate College records Plan and coordinate the annual or periodic physical inventory and ensure discrepancies are researched, documented, and resolved. Oversee surplus-property processes and ensure College property is transferred, disposed of, or surplused in accordance with applicable State, BOR/USG, and institutional requirements. Provide leadership and operational oversight for central receiving and the mailroom, including receipt and distribution of goods, documentation of deliveries, accountability for items received, and coordination with campus departments. Develop procedures and internal controls that clearly define responsibilities among Procurement, Central Receiving/Mailroom, Accounting, and campus departments. 5. Risk Management, Insurance and DOAS Claims Serve as the College's operational liaison for risk-management and insurance matters assigned to Fiscal Affairs, including coordination with the Georgia Department of Administrative Services (DOAS). Prepare, submit, and track insurance and property/liability claims with DOAS and other applicable entities; coordinate supporting documentation, estimates, invoices, incident reports, and follow-up through resolution. Maintain claim and loss-history records and provide periodic reporting to College leadership on open claims, recoveries, trends, and areas of risk. Coordinate with affected departments to support incident reporting, loss prevention, corrective actions, and compliance with applicable risk-management requirements. Assist with administration and monitoring of state-provided insurance coverage and related premiums, documentation, and renewals as assigned. 6. Leadership, Supervision and Customer Service Supervise assigned Procurement, P-Card, property/inventory, central receiving/mailroom, and related staff; assign work, establish priorities, coach and develop employees, evaluate performance, and ensure continuity of operations. Establish measurable service standards, procedures, internal controls, and performance expectations for the procurement function. Promote a culture of ethical conduct, stewardship, transparency, accountability, responsiveness, and excellent customer service. Serve as a trusted advisor to the Vice President for Fiscal Affairs, cabinet members, department leaders, and campus stakeholders on procurement strategy, compliance, sourcing, contracts, and related operational matters. Partner effectively with Accounting, Budget, Accounts Payable, Information Technology, Facilities, Human Resources, Legal/USG resources, and other units to resolve procurement and contracting issues. 7. Policy Development, Continuous Improvement and Other Duties Develop, maintain, and recommend institutional procurement policies, procedures, forms, guidance, and web content consistent with applicable requirements and best practices. Evaluate procurement processes and systems and recommend improvements that increase efficiency, strengthen internal controls, improve reporting, and enhance the campus customer experience. Support audit requests, internal control reviews, records requests, and corrective-action plans related to procurement, P-Card, contracts, inventory, receiving, surplus, and risk management. Perform other related duties as assigned. Required Qualifications Bachelor's degree and four years of procurement, purchasing, sourcing, contracting, or supply change experience; or a combination of education and experience. Preferred Qualifications Procurement experience within the University System of Georgia, another Georgia state agency, or a public higher-education environment. Experience administering a public-sector Purchasing Card program. Experience with property/inventory control, surplus property, central receiving, and mailroom operations. Experience with risk management, insurance administration, and filing claims with DOAS. Experience with PeopleSoft/Georgia FIRST, eProcurement/Marketplace, or a comparable enterprise resource planning and procurement system. Professional procurement certification such as GCPA, CPPB, CPPO, CPSM, or equivalent Proposed Salary Annual Salary Range: $76,500 - $80,000 Required Documents to Attach CV Cover Letter Unofficial Transcripts (Official Transcripts and Official International Course-by-Course Evaluations Due Upon Hire) Names, phone numbers, and email addresses of at least 3 references. Incomplete applications will not be considered. Knowledge, Skills, & Abilities Thorough knowledge of public-sector procurement principles, competitive sourcing methods, contract administration, internal controls, and ethical purchasing practices. Knowledge of State of Georgia procurement requirements and the ability to interpret and apply Board of Regents/USG and institutional policies and procedures. Knowledge of procurement reporting, encumbrances, purchase order lifecycle management, month-end and fiscal year-end close activities, and the relationship between procurement and financial reporting. Knowledge of P-Card program administration, compliance monitoring, and transaction controls. Knowledge of property/inventory control, surplus property, receiving operations, and risk-management/insurance claim processes. Strong analytical, organizational, negotiation, project-management, and problem-solving skills. Excellent written and verbal communication skills, including the ability to train employees and explain complex procurement requirements in practical terms. Ability to review contracts and identify procurement, operational, financial, compliance, and business-risk issues requiring resolution or escalation. Ability to exercise sound independent judgment, maintain confidentiality, manage competing deadlines, and provide high-quality customer service. Strong proficiency with enterprise financial/procurement systems, electronic sourcing tools, spreadsheets, reporting tools, and standard office technology. USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 . Conditions of Employment Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). Equal Employment Opportunity Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047. Accommodations The physical demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.