"Aviation Scheduler"

Job Description

The Aviation Scheduler will schedule students, flight instructors, and aircraft on a semester basis utilizing our Flight Schedule Program (FSP). They will also schedule additional flights as required to meet training requirements daily. Additionally, they will check for data entry errors within the FSP program and streamline processes. They will coordinate with the Maintenance manager to ensure that weekly flight hour requirements are not overflown.

Duties:

• Coordinates administrative activities of a designated program or programs.
• Coordinates the activities between projects for a department or college and between those projects and other programs on the national or state level.
• Interfaces with university departments, funding sources, outside organizations and state/government agencies.
• Reconciles accounts and balances financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions.
• Examines and solves irregularities.
• Assists in the preparation of grants and ensures accuracy.
• Collaborate with the Office of Research Administration, Principal Investigators and other personnel.
• Distributes information to program staff and others. Answers questions about the program and its progress as it relates financially.
• Prepares and manages the grant budget for research projects sponsored by outside funding sources.
• Organizes and participates in the analysis of collected data.
• May perform data entry, collect, and clean data.
• Coordinates with the Institutional Review Board to develop protocols and consent forms for research projects.
• Ensures projects are in compliance with University regulations.
• Prepares the program budget.
• Reconciles accounts, purchases, enters and approves vouchers.
• Responsible for appropriating funds for salaries and other program expenses.
• Monitors departmental accounts, accounts payable transactions, and spending activity.
• Prepares cost and budget transfers, enters requisitions and invoices for payment.
• Prepares the daily deposit of department receipts.
• Develops proposals, negotiating and administering grants and contracts.
• Coordinates administrative functions such as personnel, operational matters and other services.
• Plans and oversees special projects.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education and Experience: Bachelor's degree, AND: 36 months of related experience. Equivalent/Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 84 months of related experience.

Skills: Knowledge of project management. Knowledge of accounting process. Highly organized. Able to handle multiple projects and deadlines.

Advertised Physical Requirements: Sits for prolonged periods. Communicate effectively. Manual dexterity. Standard office environment. The aviation scheduler will be required to understand aviation training operations using flight scheduling software, aircraft maintenance procedures, safety procedures, and fundamentals of aviation airport operations. The scheduler will perform duties in a fast paced, constantly changing environment.

Departmental Preferences: Private pilot certificate

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.