Job Details
Job Location: Edmond, OK 73034
Position Type: Staff
Salary Range: $48,000.00 - $50,000.00 Salary/year
Job Category: OTRS Classified
Description
UCO is seeking a dedicated and professional Benefits Specialist to
join our Human Resources team. This role provides employees with
expert guidance on benefit programs, ensures smooth administration
of HR processes, facilitates training and orientation sessions, and
contributes to a collaborative, service-oriented HR
environment.
Position Classification:
Regular, full-time, salaried, exempt and benefit-eligible staff
position. For more benefit information visit
Why Work at UCO?
General Schedule:
Position typically works Monday-Friday from 8 a.m. - 5 p.m.
Location:
This position is located at the University of Central Oklahoma’s
main campus in Edmond, Oklahoma. The role requires in-person
presence to perform essential duties, including direct interaction
with students, faculty, staff, and/or the public; access to campus
facilities, systems, and resources; and participation in on-campus
activities and events.
Position Overview:
The Benefits Specialist is primarily responsible for administering
employee benefit programs and processes, providing high levels of
customer service, and resolving benefit-related issues. This role
coordinates programs through the HRIS system, researches benefit
plans and providers to make informed recommendations, and may
assist in the development and enhancement of benefit programs. The
Benefits Specialist exercises independent discretion and judgment
on matters of significant impact, ensuring decisions align with
organizational policies, compliance requirements, and strategic HR
goals.
Department Overview:
The Benefit Specialist position is a key member of the Benefits
team, which is part of the broader Human Resources department. The
function oversees all aspects of employee benefits administration,
including health, retirement, leave programs, and more. In addition
to core benefits responsibilities, the team collaborates across HR
on orientation, training, research projects, general departmental
support, and other organizational initiatives. This collaborative
environment ensures employees receive professional, accurate, and
timely HR support across the organization.
Job Duties:
- Administer employee leave programs, including ownership of the
Family and Medical Leave Act (FMLA) process, ensuring compliance
with all applicable laws and regulations.
Administer UCO retirement processes in coordination with
Oklahoma Teachers’ Retirement System (OTRS) processes, providing
accurate guidance and supporting a smooth transition to retiree
status.
Coordinate new hire benefit enrollment, deliver New Employee
Orientation presentations, and facilitate other trainings as
assignee
Process and manage Qualified Life Events (QLEs), ensuring
timely processing and accurate payroll deductions.
Administer COBRA processes, ensuring timely and accurate
processing of required notifications.
Maintain, update, and manage employee information in the HRIS
system, including benefit enrollment and changes, performing
accurate data entry, reporting, analysis, and reconciliation.
Respond to day-to-day employee benefit inquiries, providing
professional and timely customer service.
Assist with both Retiree and Active employee open enrollment
processes, ensuring smooth execution and employee support.
Support research and implementation of new benefit
programs.
Provide coverage for other essential HR functions as assigned,
including, but not limited to, serving as a backup or primary
representative of the HR department’s front office and/or
facilitator of employee orientation sessions (requires the
operation of a golf cart to provide new employees with a campus
tour).
Perform other duties as assigned, including oversight and
coordination of departmental projects and processes
Qualifications/Experience Required:
Bachelor's degree in Human Resources, Business Administration, or a
related field and three (3) years of professional experience in
Human Resources, Benefits, or a related field; or an equivalent
combination of education and experience.
Must have a valid driver's license, clean driving record, and be
able to operate a typical motor vehicle.
Qualifications/Experience Preferred:
Three (3) years of professional experience in benefits is highly
preferred. Experience facilitating employee trainings a plus.
Knowledge/Skills/Abilities:
- Excellent oral and written communication skills.
- Strong customer service skills with the ability to remain calm
and professional in stressful situations.
- Highly organized with strong analytical and problem-solving
abilities.
- Ability to work collaboratively in a team environment.
- Detail-oriented with the ability to meet deadlines.
- Knowledge of Family and Medical Leave Act (FMLA) regulations
and compliance requirements.
- Knowledge of COBRA regulations, including qualifying events and
notification requirements.
- Knowledge of Qualified Life Event (QLE) rules and their impact
on benefit eligibility and enrollment.
- Knowledge of Oklahoma Teachers’ Retirement System (OTRS)
processes and regulations.
- Proficient in Microsoft Excel and HRIS/database
management.
Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may
be made, upon request, to enable individuals with disabilities to
perform essential functions.