Black Film Center and Archive Associate Director (Program Management Specialist)
Department
MEDIA SCHOOL (BL-MSCH-IUBLA)
Department Information
The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a strong community of students, scholars, practitioners, and staff.
The Black Film Center and Archive (BFCA) is a unique and vibrant entity housed under The Media School. Established in 1981, the BFCA was the first and remains the only archival repository in the world solely dedicated to collecting, preserving, and making available historically and culturally significant films by and about Black people. The BFCA furthers Black film scholarship and serves as an open resource for scholars, researchers, students, and the public; showcases creative film activity by independent and mainstream Black filmmakers; hosts dynamic programming that includes film screenings, lectures, and commemorations; undertakes and supports research on the history, impact, theory, and aesthetics of Black film traditions. This position reports to the director of the BFCA.
Job Summary
Department Specific Responsibilities
- Manages the staff and day-to-day operations of the BFCA, implementing the vision and direction of the director.
- Actively seeks out IU and external grant opportunities, and coordinates with IU resources to pursue funding opportunities.
- Ensures compliance with IU procedures, as well as those of the granting entities, when grants are acquired, taking the lead on reports and other communication.
- Assists with BFCA programming, including film screenings, guest scholar and filmmaker visits, and campus or community events.
- Assists with coordinating communication and outreach, including drafting social media posts, communicating with collaborators, and hosting tours.
- Serves as the direct supervisor for the 4 full-time staff in addition to some hourly staff.
- Supports non-grant fundraising efforts including donor communication and relationship cultivation.
General Responsibilities
- Plans, directs and implements programs or events, including the creation of materials to support these events.
- Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities.
- Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
- Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
- Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants. May be responsible for meeting revenue targets.
- Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
- Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor's degree.
Preferred
- Master's degree in film studies or related field
WORK EXPERIENCE
Required
- 2 years in related field.
Preferred
- 4 years in film-related industry, archival museum setting, or other related field
SKILLS
Required
- Proficient communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
Preferred
- Demonstrates success in a supervisory role.
- Creates a warm and welcoming environment for visitors.
- Experience writing grant applications or similar technical writing and a proven record of success acquiring grants.
- Comfortable with public speaking.
- Proven success building relationships and community connections.
- Commitment to a positive workplace environment.
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