Butler University

Booking Coordinator & Event Operations Assistant, Athletics (Part-Time)

Closes: Nov 11, 2026

Position Overview

This position reports primarily to the Associate Athletic Director – Capital Projects & Event Management, with secondary reporting lines to the Assistant Athletic Director for Events & Facilities and the Assistant Director of Internal Operations. The role is designed to support the generation of revenue by maximizing external athletic facility rentals while also supporting the management of ancillary events in athletic facilities (including Hinkle Fieldhouse) for sporting events and external events.

Responsibilities

Facility Rental & Revenue Generation: Proactively handle external rental inquiries, conduct facility tours, and work to maximize utilization and revenue across all athletic venues.

Booking & Scheduling Coordination: Coordinate booking schedules, draft facility usage contracts, track invoicing details, and align external reservations with varsity team practices and athletic events.

Client Relationship Management: Serve as the primary point of contact for external event organizers, ensuring high client satisfaction and smooth event execution from booking to post-event wrap-up.

Facility & Event Setup: Assist with the physical setup, preparation, and teardown of athletic facilities for practices, games, and external revenue-generating events.

Operational Coverage: Help cover daily operational shifts and fill scheduling gaps during non-school months or peak rental seasons when student workers are unavailable.

Inventory & Equipment Control: Assist with receiving, organizing, and tracking operational equipment and event setups in storage areas.

Logistical & Administrative Support: Provide administrative and operational support to supervisors, the Athletics Equipment Manager, and the broader Athletics Administration team. z

Required Qualifications

Education: High school diploma or equivalent
Customer Service & Sales Aptitude: Strong interpersonal and communication skills with a customer-centric mindset aimed at building client relationships and promoting facility rentals.
Organizational Skills: Excellent attention to detail with the ability to manage rental calendars, follow setup instructions, and track administrative task timelines.
Reliability: Proven dependability and a strong work ethic to maintain critical facility operations and event coverage.
Physical Capability: Physical stamina to perform active tasks, including standing for extended periods, walking across facilities, and safely moving athletic or event equipment.
Availability: Flexibility to work a variable part-time schedule (10 to 29 hours per week), including evenings and weekends as dictated by athletic and facility rental schedules.

Preferred Qualifications

Bachelor’s degree in Sport Management, Business, Communications, Marketing, Sales, or a related field.
Prior experience in athletic facility scheduling, event sales/rentals, event coordination, or equipment room operations.
Experience working with facility management software, scheduling systems, or venue booking contracts.
Familiarity with Butler University, Hinkle Fieldhouse, and university athletic operations.

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Butler University

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AcademicJobs.com is the premier platform to discover Butler University jobs, connecting talented professionals with rewarding career opportunities at one of Indiana’s leading private liberal arts universities. Butler University, located in Indianapolis, Indiana, is renowned for its commitment to academic excellence and experiential learning, making Butler uni jobs highly appealing to academics and professionals globally. Butler careers offer a vibrant and supportive environment for individuals to thrive. Butler university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including business, pharmacy, education, performing arts, and health sciences. Employment Butler includes roles such as faculty instructors, adjunct professors, academic advisors, and professional staff positions, catering to various expertise levels. For those pursuing Butler jobs Indianapolis, the university’s urban campus provides a collaborative workplace in a dynamic and culturally rich city. Butler uni vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, research, and administrative roles. Jobs at Butler University cover fields like dance, data analytics, and physician assistant studies, aligning with the university’s mission to foster critical thinking and community impact. Each Butler vacancy is an opportunity to contribute to a transformative academic community dedicated to student success. Butler University Employment Opportunities are diverse, with Butler job Opportunities ranging from academic faculty to operational and student support roles. A Butler Career offers the chance to join an institution that values diversity, innovation, and holistic education. Butler uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest Butler vacancies. Jobs at Butler uni are ideal for those passionate about advancing education and societal progress. Butler job postings include positions in communication, biology, and professional services such as admissions and IT support. Butler Employment through AcademicJobs.com connects talented individuals with Butler Uni vacancies, providing a seamless pathway to join a forward-thinking university driving progress in Indiana and beyond.

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Booking Coordinator & Event Operations Assistant, Athletics (Part-Time)