Job Summary

The CU Book Store in Boulder invites applications for the Book Store Accountant position! This accounting department exists to carry out the accounting support functions for the Book Store, in addition to the Testing and Assessment Center and Imaging Services. It includes clerical support, accounts payables and receivables, general financial reporting, cash control, point-of-sale processing, account reconciliation and any other financial activities in a timely manner, while following federal, state and university rules and regulations and complying with generally accepted accounting principles.

What Your Key Responsibilities Will Be

Month/Year End Close, Reconciliations, Inventory & Audit

• Execute journal entry corrections, accruals, and speedtype transfers to facilitate month-end and fiscal year-end close processes for designated units. Perform monthly balance sheet reconciliations and ensure the integrity of PeopleSoft account activity through thorough transaction analysis, reconciliation, and necessary adjustments. Reconcile Peoplesoft accounting to NetSuite accounting on timely basis.
• Prepare, reconcile, analyze, and interpret monthly operating comparisons to support Book Store management, including the preparation of retail inventory adjustments as required. Evaluate report data to detect irregular transactional activities, investigate underlying causes, and present findings to management. Leverage multiple accounting and reporting systems, along with advanced Microsoft Excel functions, to accurately reconcile accounting records. Work with collection agency to submit new collection data and reconcile the payment receipts and statements.
• Serve as a primary point of contact for internal and external auditors by preparing schedules, reconciliations, and supporting documentation; responding to audit requests and follow-up questions; and coordinating testing for cash balances, cash receipts, inventory observation/counts, and other accounting functions to ensure timely and accurate audit completion.

Sales Tax, Reporting & Compliance

• Prepare regular financial and operational reports for internal department use and provide information to other campus departments, as needed. Prepare timely and reliable reports to advise management of current and projected financial condition.
• Work closely with the Campus Controllers Office to prepare, file, and remit sales tax payments to the State, County, and other applicable jurisdictions; maintain supporting documentation and ensure timely compliance. Ensure reporting and related processes comply with applicable federal, state, and university rules and regulations and generally accepted accounting principles. Provide ad hoc reporting and analysis as requested by management that will clarify the financial impacts of complex operating issues. Monitor Sales tax rate changes on the State website and communicate the information to IT to change in NetSuite.
• Maintain organized, audit-ready documentation and support compliance reviews by providing requested reports, transaction support, and explanations in accordance with applicable policies and procedures.

Contract Administration & Vendor Agreements

• Provide comprehensive support for contract related financial and administrative processes within designated units. Responsibilities include facilitating contract routing and documentation, entering small dollar contracts and requisitions in Marketplace, collaborating with Procurement and internal partners, monitoring critical dates such as renewals and expirations, and maintaining well organized contract files.
• Review invoices and verify supporting documentation to ensure adherence to contract terms, including pricing, deliverables, and billing schedules. Resolve discrepancies promptly and coordinate with vendors regarding billing and payment inquiries. Prepare reporting and analysis as required. Accurately entering contract and payment information into NetSuite, for transactions initiated and processed through Marketplace.

Customer Service

• Supports work of other accounting staff, and student employees, including processing customer billing, classifying transactions, communicating to customers any billing issues or questions, cash handling, and vending customer service. Supports sales floor staff and managers with customer service issues regarding billing or payment Work with Book Access team and service providers to ensure student billing testing works correctly. Monitor student charges and refunds. Assist staff with P-card allocation and answer any questions they may have related to the policy.

Budget, Analysis & Support

• Support the department's annual budget by analyzing revenues and expenditures to provide guidance for establishing appropriate budgets. Prepare analyses of cost center budgets about changes in the charge rates and increases/decreases in general fund dollars to support operations. Present results of budget analyses to CUBS Assistant Directors and Director. Work with the Assistant Director of Finance and Budget, Director and CUBS managers to improve the budget process.

Supervisory & Training

• Schedule, supervise, lead, evaluate, and monitor student employees whose responsibilities may include accounts receivable, accounts payable, inventory maintenance, revenue accounting, and cash maintenance in compliance with the rules, regulations, and principles mentioned above to properly record accounting transactions of the Book Store and TAC. Oversee the completion of assigned accounting transactions and entries. Train, coach, and cross-train students and other assigned staff in proper accounting and internal control procedures to properly analyze, classify, record, report, and interpret the accounting activity of the Book Store.

Develop and maintain procedures

• Develop and maintain Book Store and TAC. Accounting departmental procedures for each position to use as training and evaluation tools. Develop and maintain the Book Store cash handling procedure for accounting and cashiers.

Other Duties as assigned

• Participate in the planning and execution of all annual physical inventory counts. Refine, update, and modify existing Book Store accounting processes and procedures to ensure accurate and reliable financial records which comply with GAAP, NACUBO and State and University rules and regulations. Assist in the preparation of yearly NACS, yearly survey of Book Store Operations for NACS and other associations, financial surveys. Purchase goods for assigned units by creating and monitoring purchase orders. Assist in completing daily accounting duties on a needed basis.

What You Should Know

Hybrid work schedule offered.

What We Can Offer

The salary range is $67,600 to $80,000 annually.