Job Identification: 43918

Job Category: Business & Finance

Apply Before: 09/03/2026, 12:00 AM

Degree Level: Bachelor's Degree

Locations: 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US

Hiring Salary: 70k - 80k Annually

Essential Personnel: No

Job Description

The Budget Analyst serves as the primary budget liaison for assigned departments, providing guidance on budget management, monitoring expenditures, reconciling financial data, supporting salary and position funding, preparing financial reports, and assisting with the annual budget development process. The position identifies budget risks, improves financial forecasting, and ensures timely, accurate budget reporting for college leadership. By strengthening financial oversight, enhancing service to departments, and reducing compliance risks, this role enables the Budget Director to focus on strategic planning, complex financial analysis, and college-wide budget initiatives.

Responsibilities

Position Responsibilities

1. Department & Unit Budget Support Serve as a budget liaison for assigned departments, programs, or functional areas within the college.
Respond to department requests for budget reports, balances, projections, and explanations.
Assist department administrators with understanding USF budget structures, funding sources, and reports.
Translate central budget guidance from BFA into clear, department-level instructions.
Provide routine budget status updates to department leadership.

2. Operating Budget Monitoring & Maintenance Monitor budget-to-actual activity for assigned departments to ensure expenditures align with available funding.
Track budget balances and identify potential over- or under-spending.
Process and document budget transfers, reallocations, and corrections within the college.
Assist with maintaining internal budget tracking tools that supplement official USF systems.
Support college leadership by flagging emerging budget issues early.

3. Carryforward and Cash Reconciliation Analyze and calculate carryforward balances for assigned areas.
Reconcile budgets as required.
Perform cash collections and cash reconciliation analysis in coordination with central reporting.
Track prior-year balances and ensure proper treatment in current-year budgets.
Support compliance with USF rules related to fund usage.

4. Salary, Position, and Benefits Budget Support Assist with monitoring salary budgets, OPS, and benefits for departments.
Reconcile salary projections against actual payroll activity.
Track funded positions and verify appropriate funding sources.
Support departments with position funding questions and salary affordability checks.
Coordinate with HR and the Budget Director on salary-related adjustments.

5. Revenue & Enrollment-Related Analysis Forecast revenue collections using available student credit hour or enrollment data.
Monitor revenue trends and identify variances from projections.
Assist with enrollment-driven budget analysis when applicable to the college.
Support revenue projections used in annual and in-year budget planning.

6. Financial Reporting & Analysis Prepare standard and ad hoc budget reports for departments and college leadership.
Conduct variance analysis and explain differences between budgeted and actual amounts.
Identify anomalies, inconsistencies, or unusual trends in budget and financial data.
Support annual reporting needs such as operating budget comparisons and reconciliations.
Ensure reports are accurate, consistent, and aligned with official USF data sources.

7. Data, Systems, and Documentation Use USF financial reporting tools (e.g., FAST/PowerBI/Finance Mart outputs) to extract budget and actuals data.
Reconcile college records with official university reports.
Research issues related to budget database systems, missing fields, or data discrepancies.
Maintain documentation of assumptions, methodologies, and recurring processes.
Support data cleanup and quality control efforts within the college.

8. Compliance & Policy Adherence Ensure departmental budget activity complies with USF policies and procedures.
Review transactions and planned expenditures for appropriate funding source usage.
Assist with audit requests and internal reviews by providing documentation and analysis.
Help departments correct errors before they escalate to central offices.

9. Budget Development & Annual Cycle Support Assist with the annual operating budget development process at the department and college level.
Collect, review, and validate departmental budget inputs.
Support preparation of budget comparison schedules, revenue projections, and required reconciliations.
Help ensure submissions to BFA are complete, accurate, and timely.

10. Collaboration & Professional Growth Work closely with Budget Director on complex issues.
Participate in budget meetings, training sessions, and university workgroups as assigned.

Qualifications

Position Qualifications

• Bachelor's degree and a minimum of two (2) years of related experience.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

Job Identification: 43918

Job Category: Business & Finance

Apply Before: 09/03/2026, 12:00 AM

Degree Level: Bachelor's Degree

Locations: 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US

Hiring Salary: 70k - 80k Annually

Essential Personnel: No

Job Description

The Budget Analyst serves as the primary budget liaison for assigned departments, providing guidance on budget management, monitoring expenditures, reconciling financial data, supporting salary and position funding, preparing financial reports, and assisting with the annual budget development process. The position identifies budget risks, improves financial forecasting, and ensures timely, accurate budget reporting for college leadership. By strengthening financial oversight, enhancing service to departments, and reducing compliance risks, this role enables the Budget Director to focus on strategic planning, complex financial analysis, and college-wide budget initiatives.

Responsibilities

Position Responsibilities

1. Department & Unit Budget Support Serve as a budget liaison for assigned departments, programs, or functional areas within the college.
Respond to department requests for budget reports, balances, projections, and explanations.
Assist department administrators with understanding USF budget structures, funding sources, and reports.
Translate central budget guidance from BFA into clear, department-level instructions.
Provide routine budget status updates to department leadership.

2. Operating Budget Monitoring & Maintenance Monitor budget-to-actual activity for assigned departments to ensure expenditures align with available funding.
Track budget balances and identify potential over- or under-spending.
Process and document budget transfers, reallocations, and corrections within the college.
Assist with maintaining internal budget tracking tools that supplement official USF systems.
Support college leadership by flagging emerging budget issues early.

3. Carryforward and Cash Reconciliation Analyze and calculate carryforward balances for assigned areas.
Reconcile budgets as required.
Perform cash collections and cash reconciliation analysis in coordination with central reporting.
Track prior-year balances and ensure proper treatment in current-year budgets.
Support compliance with USF rules related to fund usage.

4. Salary, Position, and Benefits Budget Support Assist with monitoring salary budgets, OPS, and benefits for departments.
Reconcile salary projections against actual payroll activity.
Track funded positions and verify appropriate funding sources.
Support departments with position funding questions and salary affordability checks.
Coordinate with HR and the Budget Director on salary-related adjustments.

5. Revenue & Enrollment-Related Analysis Forecast revenue collections using available student credit hour or enrollment data.
Monitor revenue trends and identify variances from projections.
Assist with enrollment-driven budget analysis when applicable to the college.
Support revenue projections used in annual and in-year budget planning.

6. Financial Reporting & Analysis Prepare standard and ad hoc budget reports for departments and college leadership.
Conduct variance analysis and explain differences between budgeted and actual amounts.
Identify anomalies, inconsistencies, or unusual trends in budget and financial data.
Support annual reporting needs such as operating budget comparisons and reconciliations.
Ensure reports are accurate, consistent, and aligned with official USF data sources.

7. Data, Systems, and Documentation Use USF financial reporting tools (e.g., FAST/PowerBI/Finance Mart outputs) to extract budget and actuals data.
Reconcile college records with official university reports.
Research issues related to budget database systems, missing fields, or data discrepancies.
Maintain documentation of assumptions, methodologies, and recurring processes.
Support data cleanup and quality control efforts within the college.

8. Compliance & Policy Adherence Ensure departmental budget activity complies with USF policies and procedures.
Review transactions and planned expenditures for appropriate funding source usage.
Assist with audit requests and internal reviews by providing documentation and analysis.
Help departments correct errors before they escalate to central offices.

9. Budget Development & Annual Cycle Support Assist with the annual operating budget development process at the department and college level.
Collect, review, and validate departmental budget inputs.
Support preparation of budget comparison schedules, revenue projections, and required reconciliations.
Help ensure submissions to BFA are complete, accurate, and timely.

10. Collaboration & Professional Growth Work closely with Budget Director on complex issues.
Participate in budget meetings, training sessions, and university workgroups as assigned.

Qualifications

Position Qualifications

• Bachelor's degree and a minimum of two (2) years of related experience.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.