Budget Assistant

Job ID: 289746

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Assists in the implementation and monitoring of short and long term financial and budgetary forecasting models and funding plans to support fiscal and capital development. Performs data collection, monitors revenue and spending. Analyzes variances and assists in the preparation of regular and special reports. Monitors and maintains budget data for position management within HR and budget systems. Performs routine audits to validate financial system budget data agrees with position budget data.

Responsibilities

• Reviews, resolves and logs budget errors daily
• Reviews and processes budget amendments daily (determine accuracy and availability of funding, class, program, fund code and position number), tracking log and send notification emails to Business Managers
• Processes daily funding balancing of University budget by fund code
• Researches and resolves inquiries from business managers and department leaders
• Assists in the preparation of annual budgets, develops supporting schedules and analysis
• Assists in monthly tracking of position vacancy lag, includes creating and posting the journals
• Prepares and processes monthly vacation payout journal for university staff
• Tracks on a daily basis, EPAFs to review for position number, funding account, available budget, etc.
• Monitors revenues and expenses and updates revenues periodically
• Processes department change requests and sets them up in the electronic system
• Processes new project requests and sets them up in the electronic system
• Maintains and grants employee access to SAS, assists in SAS training and assists users campus wide in developing and running reports
• Performs administrative duties such as maintain department email and mail, scans and hyperlinks documents, order office supplies, etc.
• May be responsible for reviewing, assigning and resolving ServiceNow requests per established processes
• May assist with eProcurement tasks and processes
• May assist with report and dashboard development and support
• Saves automated files to the shared drive

Required Qualifications

Educational Requirements

High school diploma or equivalent

Required Experience

One (1) year of related work experience

Preferred Qualifications

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in Business, Finance, Accounting, or related field

Preferred Experience

Previous experience in budget, accounting or finance related field

Knowledge, Skills, & Abilities

ABILITIES

Able to use SAS reports for analysis and forecasting

Able to deal with multiple projects at one time meeting assigned deadlines

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs (i.e., Microsoft Office suite, electronic HCM & budget systems, SAS)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at <https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct>.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at <https://www.usg.edu/policymanual/section6/C2653>.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Background Check

Standard Enhanced

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf