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Location: Raleigh, NC
Essential Job Duties:
The Budget and Accounting position provides financial and budgetary support to departments within the College of Veterinary Medicine. Reporting to the Assistant Dean of Finance and Business, this role is an important part of the business office team and supports a range of accounting, budgeting, reporting, and auditing activities that help ensure the effective management of university resources.
In this role, you will work with a variety of funding sources, including state, federal, F&A, receipts, trusts, contracts and grants, gifts, and foundation funds. You will process journal entries, prepare financial reports, review revenue, expenses, and payroll transactions, and develop ad hoc reports to support financial analysis and decision-making.
This position offers the opportunity to expand your knowledge across multiple areas of university financial operations while applying your skills in financial analysis, reporting, reconciliation, and compliance. Success in this role requires strong attention to detail, sound financial judgment, and the ability to interpret and apply university, college, state, federal, and UNC System policies and procedures.
Key Responsibilities
Payroll & Position Control Management
- Monitor and process monthly and biweekly salary redistributions for the College of Veterinary Medicine, including temporary, graduate, and employee appointments.
- Review complex salary distribution worksheets and analyze funding changes across multiple sources while ensuring accuracy and compliance with fiscal and federal deadlines.
- Partner with the CVM Grants Office and Departmental Accountants to process release time, 90-day retroactive requests, and other salary-related transactions.
- Monitor labor encumbrances and projected salary commitments to identify and address potential funding deficits.
- Provide guidance on funding strategies for new hires, reappointments, salary changes, and legislative increases.
- Apply university finance and HR systems, policies, and funding requirements to process transactions and advise departments.
- Manage payroll workflows in alignment with university calendars and support year-end processing, including back-to-base transactions, fiscal year cleanup, payroll suspense accounts, and leave payouts.
- Ensure salary actions comply with sponsor guidelines, Uniform Guidance, and institutional effort reporting requirements.
- Conduct budget analysis across state appropriations, F&A receipts, trust funds, contracts and grants, gifts, and foundation funds.
- Monitor fund balances and financial trends to identify potential deficits, surpluses, and areas requiring attention.
- Prepare budget projections and forecasts to support financial planning and decision-making.
- Assist with course and teaching budgets and support departments in developing spending plans.
- Analyze historical spending patterns and provide recommendations to support effective fiscal management.
- Complete quarterly budget-to-actual reconciliations and provide variance analysis to leadership.
- Support fiscal year-end closeout activities and develop financial dashboards and reporting tools to support data-driven decisions.
- Complete monthly, quarterly, and annual billing activities using the university's Express Billing system.
- Monitor outstanding receivables and aging reports and follow up on past-due accounts to support timely collection.
- Record and reconcile incoming payments, ensuring accurate posting to appropriate fund sources and project phases.
- Collaborate with the University Controller's Office on delinquent accounts and applicable write-off procedures.
- Maintain documentation supporting receivable balances and compliance with university policies.
- Assist Accounts Payable with reimbursement and payment requests.
- Ensure financial activities comply with State spending guidelines, Uniform Guidance, Contracts and Grants requirements, and foundation policies.
- Develop and maintain standard operating procedures and desk manuals to support consistent financial practices.
- Provide training and proactive financial guidance to CVM units.
- Maintain collaborative relationships with CVM units and central university offices to support effective financial operations.
Other Work/Responsibilities:
In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.
Minimum Experience/Education:
A bachelor's degree in Accounting, Finance, Business Administration, or a related field
Required Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Understanding of budget development, monitoring, financial analysis, and reporting.
- Proficiency in accounts receivable, cash management, account reconciliation, and financial problem-solving.
- Knowledge of accounting principles, financial regulations, and financial systems, with proficiency in advanced Excel and financial systems.
- Strong attention to detail, organizational and time management skills, and effective written and verbal communication, customer service, and stakeholder relationship management skills.
Preferred Qualifications:
- Background in budgeting, financial management, or accounts receivable in a University setting.
- Proficiency with financial reporting, reconciliations, and account analysis.
- Familiarity with higher education, government, or public-sector environments.
- Proficiency using enterprise financial systems, such as PeopleSoft.
Required License or Certification:
N/A
AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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