Budget Specialist

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

The Budget Specialist provides dedicated budget management and financial tracking support for the Wisdom Keepers, Hope Seekers (WKHS) project, a five-year, multi-institutional initiative funded by Lilly Endowment Inc. This part-time wage position manages detailed expense tracking, compliance monitoring, and financial documentation across all budget categories and seven HBTI partner institutions. The Budget Specialist works closely with the Assistant Dean of Finance and Administration to ensure accurate and timely financial reporting and budget management in accordance with Uniform Guidance (2 CFR 200) and Howard University policies.

SUPERVISORY AUTHORITY:

This position has no direct supervisory responsibilities. The Budget Specialist operates under the direct supervision of the Assistant Dean of Finance and Administration and collaborates with the Executive Director and Program Operations Coordinator on grant-related financial matters.

NATURE AND SCOPE: Internal contacts include the Assistant Dean of Finance and Administration, Executive Director, Program Operations Coordinator, and the Howard University Office of Sponsored Programs. External contacts include financial officers at all seven HBTI partner institutions, vendors, and suppliers associated with the WKHS project.

PRINCIPAL ACCOUNTABILITIES:

Budget Tracking & Monitoring (40%)

• Maintain detailed tracking of all project expenditures across budget categories.
• Monitor budget performance against approved allocations and spending plans.
• Track encumbrances and commitments to ensure accurate budget projections.
• Prepare monthly budget status reports showing expenditures and remaining balances.
• Identify potential budget issues or variances requiring management attention.
• Maintain budget tracking systems and databases.

Financial Documentation & Compliance (30%)

• Collect and organize financial documentation supporting grant expenditures.
• Ensure proper documentation exists for all transactions per federal requirements.
• Maintain organized filing systems for easy retrieval during audits or reviews.
• Review expense reports and reimbursement requests for compliance and accuracy.
• Track cost sharing contributions and match requirements.
• Prepare documentation packages for audits and monitoring reviews.

Multi-Institutional Coordination (20%)

• Coordinate budget reporting with seven HBTI partner institutions.
• Track subaward expenditures and ensure timely partner reporting.
• Reconcile partner financial reports with project budget tracking.
• Assist partners with financial reporting questions and requirements.
• Compile consolidated budget reports across all institutions.

Reporting Support (10%)

• Assist with preparation of financial sections for quarterly and annual reports to Lilly Endowment.
• Compile budget data and supporting information for funder reporting.
• Prepare budget tables, charts, and financial summaries.
• Support audit preparation by organizing financial records and documentation.

Perform other job-related duties as assigned.

CORE COMPETENCIES:

• Strong attention to detail and accuracy in financial record-keeping.
• Proficiency with Excel, financial management systems, and database software.
• Understanding basic accounting principles and budget management.
• Excellent organizational skills and ability to manage multiple deadlines simultaneously.
• Strong communication skills for coordinating with multiple institutional stakeholders.
• Ability to learn and apply federal grant compliance requirements (Uniform Guidance, 2 CFR 200).
• Professional demeanor and discretion with confidential financial information.
• Ability to compile, consolidate, and present financial data clearly for diverse audiences.

MINIMUM REQUIREMENTS:

Associate’s degree in accounting, Finance, Business Administration, or related field, or current student pursuing a degree in a related field required; Bachelor’s degree preferred. Minimum 3 years of experience in budget management, accounting, or financial administration preferred, including experience with grant financial management or sponsored programs. Demonstrated proficiency with budget tracking and financial reporting required. 10 years of related work experience may be substituted in lieu of educational qualifications.