"Building Facilities Technical Support"

Job Description

The ideal candidate will be responsible for providing general BuildFac services and operational support, including card access management, carrying out project-based initiatives, and overseeing maintenance works related to building infrastructure within the School of Computing (SoC). The role also includes coordinating all maintenance activities with NUS Campus Asset Management to ensure a well-maintained and efficiently operated SoC environment.

Additionally, the incumbent will manage event logistics and provide operational support across various event venues within NUS-SoC. The candidate should possess a strong background in facilities management, supported by project management skill, and a good knowledge of workplace safety practices and fire safety requirements.

Duties & Responsibilities

General

1. Provide and maintain Building Facilities-related support, services, and maintenance, including day-to-day operations and event coordination within SoC premises.
2. Maintain cleanliness and upkeep of premises.
3. Conduct and coordinate fire safety checks and drills.
4. Perform systems administration (eg maintenance, troubleshooting, operation, etc) on door access system and manage key with proper access control to ensure physical security.
5. Track and manage BuildFac-related job ticket/request systems.
6. Ensure accurate documentation of all BuildFac work activities.

Project-Based Initiatives

1. Plan and execute facility relocations and renovations as needed.
2. Provide basic renovation designs and floor plans.
3. Lead procurement processes for furniture and BuildFac-related services.
4. Manage BuildFac-related projects.

Event Support

1. Provide operational support for events conducted in SoC premises, including venue preparation and coordination.
2. Manage space requirement for events (eg temporary room allocation and deallocation).
3. Assist with event-related logistics to ensure smooth execution.
4. Ensure seamless event arrangements
5. Manage event setup and teardown
6. Perform change-and-communication management with vendors and all stakeholders.
7. Manage transition between back-to-back events

Others

1. Space planning, managing space, venue, room allocation, and deallocation.
2. Do broad planning, budgeting and scheduling of projects / maintenance works
3. Assist in onboarding and offboarding of staff, students and visitors.
4. Assist in improving business and IT processes related to BuildFac.
5. Assist in improving BuildFac-related policies.
6. Be available for scheduled standby duties and to respond to emergencies outside of office hours and on weekends as required.
7. Perform after-hours work when necessary, including, but not limited to, pre-shutdown preparations, shutdown activities, post-shutdown recovery, and assist with Fire Certification inspections.
8. Undertake any other ad-hoc tasks assigned by the supervisor or management.
9. As part of the role, personal phone number will be used and shared for work-related communication, including standby duties and emergency responses outside of office hours and on weekends.

Qualifications

1. Educational Background: A diploma or degree in Facilities Management, Building Services, or a related field is preferred. Candidates with significant experience in facilities management or a related field, demonstrating a strong understanding of facilities operations and management principles, will also be considered.
2. Experience: A minimum of 5 years of relevant experience in building and facilities management, including project management and event support, is preferred. However, candidates with less experience who demonstrate strong potential and relevant skills,