Job Responsibilities

• Building Inspections and Oversight: Conducts daily inspections of building, mechanical, and electrical systems to monitor HVAC and infrastructure across the Wharton campus. Maintains logs, generates work orders, prioritizes tasks, and tracks repair progress. Coordinates repairs, provides timely updates to the Senior Building Administrator, and works closely with FRES (Facilities & Real Estate Services) to ensure prompt resolution of maintenance and housekeeping issues.
• Facilities Maintenance: Accountable for the identification, planning, scheduling, coordination, and oversight of ongoing and routine facilities maintenance activities, encompassing various aspects such as vendor contracts for door maintenance, floor care, painting, window cleaning, mechanical shades, as well as the maintenance of building systems including Lutron.
• Project Management: Act as a collaborator with Wharton Capital and Small projects within the complex, including coordinating moves, facilitating vendor access, placing FRES tickets, ensuring follow-up with vendors, coordinating with occupants, managing alarm or shutdown schedules, and escalating issues as necessary.
• Building Service Mechanics Coordination: The daily coordination, monitoring, and subsequent follow-up of tasks assigned to building service mechanics.
• Backup to mail operations and customer support desk.
• Occasional lifting 25 to 50 pounds. Typically standing, walking and climbing.
• Other duties and responsibilities as assigned.

Required Qualifications

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Facility Management Expertise: Demonstrated experience in overseeing the management and maintenance of large-scale facilities, with a keen understanding of the diverse needs of a community-oriented institution like Wharton.
• Operations Management Skills: Proven ability to orchestrate day-to-day work order activities across extensive building areas exceeding 1,000,000 square feet, ensuring smooth operation and maintenance.
• Maintenance Supervision: Track record of supervising and scheduling maintenance activities, including routine upkeep and handling of new work order requests, while maintaining optimal functionality of mechanical and electrical systems.
• Vendor Management: Experience in coordinating with external vendors to facilitate necessary repairs or services, while effectively tracking associated costs to ensure budgetary compliance.
• Team Leadership and Delegation: Proficiency in overseeing and delegating job assignments for a team of union service mechanics, ensuring tasks are completed to the highest standards and contributing to operational excellence.
• Multitasking and Adaptability: Ability to provide support across various operational aspects, including housekeeping, customer support center, and mail room operations, while maintaining focus on core building management responsibilities.
• This job requires occasional lifting of 25 to 50 pounds. Typically bending, crouching, stooping, standing or walking and climbing ladders and scaffolds.