Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Business Administrator A
Job Profile Title
Business Administrator A
Job Description Summary
The Business Administrator A serves as an essential financial and operational resource within the Department of Family Medicine and Community Health, supporting a growing and diverse portfolio of grants, philanthropy, programmatic budgets, and departmental operations. This position works in close collaboration with the Business Administrator B, Grants Manager, and senior department administrators to ensure the sound stewardship of financial resources, compliance with institutional and sponsor requirements, and day-to-day functioning of departmental business operations.
The successful candidate will demonstrate strong analytical and organizational skills, an ability to manage competing priorities across multiple services, and a collaborative work style. This role provides an excellent opportunity to develop broad expertise in academic health system administration across financial management, grant administration, human resources, and resource oversight.
Job Description
Job Responsibilities
- Working closely with senior management to develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc.
- Assisting the grants manager with the development of proposal preparation, including budget preparation for grant submissions.
- Providing financial support for a set number of programs. This includes purchasing, travel and expense activity, and journal entries
- Involvement in some aspects of payroll and onboarding/offboarding of faculty, students, and staff. Assisting financial management team with creating and monitoring salary distributions for staff and faculty.
- Coordinating facilities and IT support requests, including IT inventory. Working with senior leadership when space requests/moves occur.
- Other duties and responsibilities as assigned
Qualifications
Associate degree and 2-3 years’ experience, or an equivalent combination of education and experience required. Prior experience in financial or business administration, preferably in an academic medical center, research institution, health system, or higher education environment. Demonstrated proficiency in resource management, financial analysis and reporting, and expense reconciliation, strongly desired.
Job Location - City, State Philadelphia, Pennsylvania
Department / School Perelman School of Medicine
Pay Range $50,366.00 - $55,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
