Business Administrator, Sr., Department of Internal Medicine (College of Medicine Phoenix)

include budgeting, financial and data management for the department, contract and business documentation workflow management, management and improvement of various business operating procedures, and capital property inventory control management.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Financial/Budgeting:

• Create and manage budgets with department leaders; manage integrity of budget data in budget system for all funding sources (state, grant, gift, etc) to ensure accurate department and college reports.
• Manage budget loads in university system for all assigned departments.
• Control and manage proper accounting and records of operational and special budgets; manage and control expenditures in accordance with budgeted amounts.
• Prepare or manage preparation of financial and administrative reports needed internally and externally (partner hospitals).
• Analyze and interpret statistics, financial data, and management planning data for predicting resource needs while developing long range plans.
• Manage and plan for the needs of staff, capital equipment/improvements, supplies and services.
• Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the department, college, university and outside governing agencies.

Payroll/Time and Labor:

• Collaborate with accounting team to manage funding distributions for department employees, ensuring accurate annual all-funds funding.
• Manage and advise on personnel processes for payroll, classification, recruiting, and new hire actions, ensuring compliance with applicable policies.
• Oversee departmental on-boarding and orientation of new members of staff, faculty or administration.
• Manage time approvals and other personnel action approvals to ensure compliance with FLSA and university policies.

Other Business Processes:

• Manage communication to staff regarding financial and operational matters
• Serve as initial contact and manage the process for non-sponsored projects contract needs, including working with University contracting services and COM-P Directors of Operations, Deans, Department Heads and Center Directors to ensure agreements are in compliance and executed in a timely manner.
• Interpret, implement, develop and/or recommend changes to policies and procedures based on internal and external needs.
• Represent college, department or work unit at meetings or conferences within all levels of the university organization.
• May serve as liaison during university capital inventory reporting process.
• Manage a variety of business, financial and operational processes and/or projects as needed, including updating and improving processes and practices.
• May supervise employees.

Knowledge, Skills & Abilities:

• Demonstrated experience implementing zero-based budgets, including managing the annual maintenance and full budget life-cycle; including use of electronic budgeting systems and databases.
• Demonstrated experience with quality process management and improvement.
• Ability to uphold a professional demeanor, regard for confidentiality, and handling of sensitive information in a discreet manner.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Degree in Business Administration or Healthcare Management related field.
• Master's degree preferred.
• At least 3 years progressive and advancing supervisory experience.
• At least 5 years higher education or government accounting and budgeting experience, including for the various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $65,687 - $85,393

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade 9

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC3

Job Family Administrative Operations

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Office of Talent Acquisition talent@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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