Lubbock
46031BR
Media and Communication
Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.
The business coordinator serves the College of Media & Communication in the areas of human resources, compliance, finance, and procedure development. Reporting to the College's Director of Finance (and in consistent communication with the Associate Dean for Faculty and Academic Affairs and the Associate Dean for Research and Graduate Affairs), this position collaborates and coordinates with another business coordinator in the dean's office to ensure that all hiring, payroll actions, appointment updates, and contract renewals align with both institutional policy and college/departmental budgets. This position serves as the primary HR liaison between the college and its constituent departments, as well as the college and external units on campus. In addition, this position serves as the College's key staff member for post-award grant administration and support.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
About the Department and/or College
Major/Essential Functions
Human Resources: Hiring, Onboarding & Separations (35%)
- Prepare, track, and verify electronic personnel action forms (ePAFs) for hiring, salary adjustments, additional compensation, effort allocation changes, and funding-source updates for (a) both new and existing graduate students, (b) faculty with administrative appointments, (c) college-appointed staff, and (d) part-time student assistants working in college-level units (e.g., CoMC Technology Support Services, KTXT-FM). Process separations and retirements for college-appointed staff and faculty, ensuring that appropriate off-boarding procedures are followed, to include return of university assets and revocation of university accesses.
Work with departmental administrative assistants (and search committees as appropriate) to:
- Coordinate recruitment activities for full-time faculty and staff with university HR and the Office of Faculty Success;
- Support onboarding, orientation, and access setups as needed to ensure smooth integration of new personnel;
- Coordinate visa processing and immigration documentation (e.g., H-1B, J-1) for full-time international faculty and scholars in partnership with the campus Office of International Affairs; and
- Verify electronic personnel action forms (ePAFs) for hiring, salary adjustments, additional compensation, effort allocation changes, funding-source updates, retirements, and separations.
Post-award administrative support (35%)
- Provide comprehensive financial and administrative support for externally funded grants and contracts by partnering with Principal Investigators (PIs) and the Office of Research Services (ORS)/Office of Research Administration (ORA).
- Provide portfolio management support and proactive financial consultation to help faculty PIs manage multiple sponsored projects strategically while maintaining sponsor and university compliance.
- Create and maintain a grant management dashboard for each faculty PI to support ongoing portfolio management.
- Prepare and provide monthly budget reports and review them with each faculty PI to support informed financial decision-making and strategic expenditure planning (e.g., funding sources, payroll plans, key deadlines and expiration dates, unique grant requirements).
- Serve as the primary post-award liaison for faculty PIs, coordinating grant-related administrative issues with the appropriate university offices and escalating as appropriate to the College's Financial and HR Manager when dealing with VP-level offices.
- Review awarded grants to verify budget established by ORS/ORA, cost-sharing or matching requirements, and subaward agreements and related obligations.
- Coordinate with faculty and ORS/ORA to ensure all financial requirements are met for grant close out and final reporting.
- Collaborate with CoMC business coordinator for budget on purchase orders, invoice payments, p-card reconciliations, payments to research participants, travel approvals and reimbursements, and other fiscal transactions involving usage of grant funds.
- Coordinate the administrative aspects of grant-funded outreach, dissemination, and engagement activities in collaboration with appropriate CoMC staff in those areas (e.g., marketing communications, community outreach and engaged learning, events planning, alumni relations and development, Center for Communication research).
Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.
Preferred Qualifications
- At least two years' experience with HR- and grant-related tasks relevant to the position
- Experience with enterprise HR and budget software (e.g., Emburse, ChromeRiver, Banner, Cognos, etc.)
- Strong working understanding of payroll processes, position budgeting, and financial/funding allocations
- Prior experience in post-award grants administration
- Exceptional interpersonal skills and the proven ability to handle highly confidential personnel and salary data with integrity.
- Familiarity with academic appointment structures, tenure-track logistics, and graduate assistantship guidelines
- Experience managing international scholar visa processes (e.g., H-1B, J-1).
Pay Range
$23.08 - $30.63 - $37.69
To apply, visit workattexastech.com
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.