"Business Manager 2- MCG Clinical Trials Office"

Job Summary
Oversee all financial, personnel, administrative, operations, facilities, practice aspects of division management for Internal Medicine and Rheumatology, Student Clerkship and Internal Medicine Residency program. Responsible for working directly with IM clinic operations (Practice Site Coordinator, Department Administrator & Division Chief) to manage and promote the Patient Centered Medical Home.

Responsibilities
Administration & Training: Develops training courses, materials, policies, and procedures to advance financial processes for industry sponsored clinical trials. This includes understanding and updating the use of various research systems such as ILAB and OnCore. Maintains a high level of involvement in the day-to-day activities related to financial areas of research in all clinical units including CTO. Attends and actively participates in training and education to increase knowledge and professional growth within this position. Responsible for training and administration (analyzing, developing, and monitoring) of the operational budget, research budgets, and grants budgets, analyzing cash flow to prevent deficit spending, reviewing and authorizing expenditures to include critically reviewing and analyzing invoices to ensure alignment with budget, and contractual agreements, identifying discrepancies and initiating processes to adjust invoices. Monitor financial reports for accuracy, resolve issues/errors, ensure budgetary compliance, and review with investigators and managers, along with responding to any budget inquiries.

Financial Responsibilities: Clinical Trial Budget Development/Negotiations: review clinical trial protocols to develop study specific budgets ranging from $10,000 to $300,000 that account for all procedural and labor costs. Partners with appropriate research personnel to ensure all items/procedures required by the protocol are accounted for and priced appropriately. This includes clinical trial contracting in coordination with the Department of Sponsored Program Administration, research patient billing and auditing, and research sponsor billing and collection. Facilitate the administrative management of clinical studies to ensure quality and timeliness in the initiation and conduct of grants and clinical trials. Work with investigators and research management to prepare budgets, budget justifications, and support materials. Prepare institutional routing to initiate the creation and opening of financial accounts for sponsored grants and contracts.
Generate regular budget balances to project future balances and discuss potential problems with investigators. Ensure compliance with established guidelines relating to financials, grants budgets, and similar activities. Manage study budgets through oversite of billing, invoicing, and reconciling payments for all grants and contracts throughout the entire lifecycle of a research study including cost transfers, authorization to budget, and residual balance paperwork. Ensure that awarded industry- sponsored funds are received and sponsors are invoiced in a timely manner. Serve as the financial liaison with internal and external agencies.

Human Resources: This position will oversee all hiring processing internal to the Clinical Trials Office, will validate candidates prior to scheduling interviews, and will participate as a member of the management team to ensure that potential incumbents for positions meet the quality standards for research. Complying with University Human Resources (HR) guidelines the manager will be the primary person responsible for the department's HR functions to include but not limited to: ability to independently and accurately interpret HR policies and ensure that the department complies with all HR policies, assisting the Director's and managers to fill personnel vacancies, completing PeopleSoft electronic requisitions, as needed work to ensure external advertisements are complete and accurate, completes the new hire and termination paperwork, as necessary assist with providing guidance/training to research staff, oversees the completion and ensures that the yearly performance evaluations for the department have been completed and submitted to HR, conduct and lead team meetings, identify and implement processes and improvements, train new staff members and audit programs. As needed, check, review and prepare HR reports.

Asset Management: Complying with the University asset guidelines, the manager will track assets to include but not limited to monitoring asset activity to ensure that all departmental assets have been reviewed, tagged and entered into the asset database timely. Ability to identify and analyze asset information independently, with good judgement and personal initiative. Working directly with Asset Management leads to troubleshooting of all asset issues. The manager is the primary contact for all audit requests related to asset management.

Security Management: Complying with the University security guidelines the manager will oversee the administration of security requests for staff and monitors needing access. This includes but is not limited to, working with administrative staff and study coordinators to schedule monitor visits (both onsite and remote), creating security access and removal requests for staff and monitors, assisting with creating and maintaining training documents related to security access and troubleshooting access issues.

Administrative Back-Up: Back up administrative staff for the University subject reimbursement system(s) to include but not limited to Greenphire, Rybbon, and Cloud Research. Assist as needed with the setup and management of studies in all systems. As needed, provide customer support.

Perform all other duties as assigned.

Required Qualifications
Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience.

Knowledge, Skills, & Abilities
Knowledge of medical terminology. Knowledge and experience in performing blood draws and preparing specimens. Proficient in Microsoft Office and other computer software/databases. Excellent interpersonal, written, and verbal communication skills. Ability to maintain confidentiality. Ability to effectively work independently, detail oriented and prioritize daily duties. Ability to exercise good judgment regarding research activities, medical conditions and treatment considerations for study subjects.

Shift/Salary/Benefits
Shift: Days; M-F (Work outside of the normal business hours may be required). Pay Band: B13. Salary Range: $68,500-$69,680 annually. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: Until Filled. Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. 'Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.' Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.