"Business Manager, Sr., Department of Immunobiology"

Business Manager, Sr., Department of Immunobiology

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Business and Financial Services

Type: Full-Time

Posting Number: req23704

Department: Immunobiology

Location: UAHS - Tucson

Address: Tucson, AZ USA

Position Highlights

Assist with overseeing the financial management and administrative duties for the Department of Immunobiology within the College of Medicine Tucson. Report directly to the Department Head, assisting with requests and/or issues as needed. This individual will work closely mentoring the Accountant, Sr., and work side by side with Department Administrator.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Work closely with Department Administrator by managing financial transactions, involving all sponsored and non-sponsored accounts, which include state, designated, gift, grant and foundation accounts.
• Transactions include monthly reconciliation and review of accounts, processing salary transfers, general error corrections, account transfers, reimbursements, procurement card transactions, payment requests, requisitions, purchase orders, cash receipts, operational advances and travel.
• Review grant transactions to ensure they are compliant with sponsors rules and regulations.
• Meet monthly with faculty members to review and make necessary adjustments to accounts.
• Compile data and assist to complete reports as needed, such as space management, inventory, All Funds Report, Academic Program Review, budget plans, and requested surveys.
• Review, adjust if necessary, and approve invoices from iLabs, Cancer Center, Cryogenics and Gas facility, Facilities Management, BioComm and BIO5 Media.
• View state budget and identify variances, taking corrective actions.
• Manage grant post awards, reconciling grants monthly to monitor budgets and spending.
• Ensure renewals are processed and budgets are loaded by sponsored projects in a timely manner, ensure incoming/outgoing subawards are processed accordingly, view and submit invoices to FSO for payment to subawardees, prepare and complete subaward modifications, prepare documentation for annual renewals and closeouts, and process backstops if necessary.
• Work closely with UAHS Research Administration on requested information and documentation for submission to sponsor.
• Assist faculty with requests/issues regarding grant spending and processes.
• Prepare necessary documentation for RPPR and FRPPR in eRAcommons for faculty.
• Review and approve timekeeping.
• Ensure hours reported are correct, following up with employee's supervisors as needed for clarification.
• Support HR functions by addressing requests not typically managed by the Human Resources Coordinator.
• Communicate closely with the assigned Human Resource Representative for the Immunobiology Department regarding new hires and job changes.
• Provide training and assistance when needed to staff to ensure the related human resources transactions are processed correctly and in a timely manner.
• Prepare personnel surveys as needed.
• Review employee's position distributions monthly, making necessary adjustments if needed.
• Ensure all salary is processed correctly and appropriately to sponsored and non-sponsored accounts.
• Assist new hires in the transition to the department by ensuring they follow the necessary steps to be functional in their position, such as training required and links for required provisioning.
• Assist the Program Coordinator, Sr. with the academic programs within the department, including the graduate program, masters program, online and global programs and certificate program.
• Review and approve all stipend disbursements, health insurance and fee stipends, scholarship awards, fellowship awards (F31 & F32), and training award (T32) to students.
• Monitor spending of students NIH awards, ensuring compliance of expenses.
• Manage Graduate College Funds (GCF) and Responsibility Centered Unit (RCU) funds provided to department, preparing budget with Program Coordinator, Sr. for annual disbursement to appropriate students.
• Assist student with requests/issues as they arise relating to salary/stipend, tuition and bursar transactions in absence of Program Coordinator, Sr.
• Manage building operations and assist staff with requests to Facilities Management, manage space and inventory of the department, work with UITS on issues encountered by faculty and staff, and assist faculty and staff with follow-up to appropriate areas for requests not being fulfilled or completed in a timely manner.
• Act as department liaison for employee's issues, referring them to areas such as HR, OIE, Ethics and Compliance, and UA Police Department.
• Ensure cooperation and cohesiveness among all employees of the department.
• Represent the department at various functions across campus and off campus.
• Ensure all policies and procedures of the UA, ABOR and UA Foundation are followed and adhered to.
• Uphold the mission of the University and the Department of Immunobiology.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Knowledge of OSHA regulations.

Minimum Qualifications

• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
• Bachelor's degree or equivalent advanced learning attained through professional level experience required.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 24

Job FTE: .60

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: 59,404-74,254

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade 8

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC2

Job Family Administrative Operations

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates Tammie Rippberger | trippberger@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter