Job Posting:

JR101437 Business Manager (Open)

Department:

Academic Affairs, PM

Position Type:

Regular

Open Date:

[contact details available in the full listing]

Close Date:

[contact details available in the full listing]

$86,000 Annually

Job Description:

Coppin State University, a fully accredited institution and a member of the University System of Maryland, is accepting applications for a Business Manager for the Division of Academic Affairs. Founded in 1900, Coppin is an urban, residential, historically black university offering 32 undergraduate majors, 14 graduate majors, and 15 certificate programs and 1 doctoral program; nearly 3,000 students are enrolled in day, evening, on-line, and weekend undergraduate and graduate courses. The Division of Academic Affairs includes the Office of the Provost, four colleges – the College of Business, the College of Arts & Sciences and Education, the College of Health Professions, and the College of Behavioral and Social Sciences. The Honors College, the College of Graduate Studies, the Office of Grants, Research and Sponsored Programs, Institutional Planning and Assessment and the Parlett L. Moore Library are also apart of Academic Affairs.
This position is responsible for managing business operations for the Division of Academic Affairs including finance and budget, purchasing and procurement, and liaising with human resources regarding academic appointments. This key operational role has oversight of the division’s $30 million budget, fiscal planning, purchase orders, vendor payment processing, sponsored research accounts, Title III budget management and reporting, etc. This position reports to the Provost and Vice President for Academic Affairs.

Responsibilities:

The daily responsibilities are performed in collaboration with the Provost.

Oversees the daily business operations of the Division of Academic Affairs, ensuring that all business and financial procedures of the division are in full compliance with university, state and federal guidelines.

Managed all financially related business matters related to accounting, budgeting, financial management, contracts, hiring, etc. for the division.

Manage human resources activities (FTE tracking) and coordinate personnel-related matters with the Office of Human Resources.

Manage the creation, maintenance, and reconciliation of accounts using Workday.

Ensure implementation of internal control policies and procedures as required to support cash/revenue collection, account requirements, and financial reporting.

Provide reports for all departmental accounts to the Provost.

Assist the Provost with the preparation of the annual departmental budget.

Serve as liaison with the University Controller’s Office and meets regularly to discuss current business and accounting issues and ensures an open line of communication and effective institutional oversight of business practices.

Analyze areas of expenditures and revenues, identify problem areas and recommend changes.

Provide advice and assistance on adherence to budget and financial management procedures.

Evaluate effectiveness of office operations; implements approved policies and procedures.

Works to identify, implement and track cost saving opportunities focusing on operational improvement.

Coordinate annual, internal audits, etc., and assist auditors with their examination of departmental records.

Minimum Qualifications:

EDUCATION

Bachelor’s degree in Accounting, Business, Finance, Management, or financial management discipline required.

EXPERIENCE

Five (5) or more years of experience in a combination of budget management, grant administration, accounting, purchasing and staff management is required.
Minimum of one year of experience with Workday preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of general accounting principles and practices.
Knowledge of business processes, policies, and nomenclature of the academy.
Ability to interpret and apply policies, procedures, regulations, and laws.
Thorough knowledge of and skill in the use of Microsoft office (word processing, database, and spreadsheet software) to produce documents and maintain information.
Skill in applying analytical skills to review expenditures and revenues, prepare forecasts, and reconcile accounts.
Excellent organizational skills with demonstrated ability to multi-task effectively and to prioritize new and on-going projects.
Ability to respond to diverse stakeholders on/off campus with an appropriate sense of urgency.
Ability to remain tactful and professional during busy periods and during stressful situations.
Ability to manage confidential information.
Possess strong oral/written communication, presentation, and interpersonal skills.

Conditions of Employment:

Mandatory financial disclosure filer
May be asked to work nights, weekends, and /or holidays, as needed, during peak seasons such as budget prep and start of the academic semesters.

Additional Job Information:

BENEFITS SUMMARY

Coppin State University offers a competitive benefits package to include health insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave and federal holidays for all regular employees.

Please see the link below to view the benefits that Coppin State University has to offer.

https://www.coppin.edu/benefits

Coppin State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital status, pregnancy, age, disability status or veteran status. View the EEOC Know Your Rights poster for more information regarding your rights under the law.

If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human Resources at AskHR@coppin.edu. Please note that only inquiries regarding a request for reasonable accommodation or system issues will be responded to when contacting this e-mail account. Reasonable accommodation will be considered on a case-by-case basis.

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Business Manager