transparency and accountability across IT services. These duties require advanced independent judgment, analytical expertise, and technical proficiency across enterprise financial and workflow systems, as well as the ability to manage high-volume transactional data while ensuring compliance, accuracy, and operational efficiency.
Duties & Responsibilities
1. Manage procurement lifecycle activities, including preparation of purchase requisitions and purchase orders, invoice validation, vendor communication, credit card reconciliation, receipt verification, and payment processing in compliance with university policy.
2. Prepare, validate, and process Banner journal vouchers, accounting feeds, budget transfers, and financial adjustments; reconcile FOAPAL activity and resolve discrepancies in coordination with the Controller's Office.
3. Process and audit HR position actions, including position modifications, postings, hiring proposals, and changes related to IT personnel; coordinate with HR/Payroll to ensure timely and accurate processing.
4. Administer and reconcile monthly enterprise billing processes, including voice, network, server, print management, cloud services, and digital platforms; ensure accuracy of accounting feeds before Banner upload.
5. Develop and maintain automated reconciliation models, dashboards, and financial reporting tools to improve operational transparency and decision-making efficiency.
6. Support month-end and year-end close processes, including billing audits, recharge balancing, accounting feed verification, and preparation of supporting documentation for grants and foundation reporting.
7. Provide analytical support for server, cloud (e.g., Azure), and infrastructure cost recovery models; support recharge methodology development and automation enhancements.
8. Respond to departmental inquiries regarding billing, recharge calculations, budget activity, and procurement processes; provide documentation and reporting as requested.
9. Identify, recommend, and implement workflow automation and process improvements to reduce manual effort, strengthen internal controls, and enhance data integrity across enterprise systems.
10. Collaborate cross-functionally with Unified Communications, Unified Technology Support, Procurement, HR, and Business Affairs to coordinate financial operations and system integrations.
11. Support the Executive Director for Enterprise Technology Project Management and IT Budgets with special projects, financial modeling, audits, and operational analyses as assigned.
12. Maintain and monitor contract lifecycle documentation within ServiceNow and procurement systems; track renewals, expiration dates, purchase order status, and vendor compliance requirements.
13. Administer and audit cellular device allowances and electronic device stipends; maintain fiscal year tracking records and ensure compliance with institutional policy.
14. Perform other related duties as assigned.
Minimum Qualifications:
- Bachelor's degree in accounting or a related financial field. Skills in using Microsoft Excel. Or, instead of a Bachelor's degree: an Associate's degree plus an additional combination of education or accounting/finance experience equivalent to two years.
- Three years of experience in business or financial management. At least one year of experience with Banner Finance and Jaggaer (Procurement). Excellent communication skills.
Preferred Qualifications:
- Advanced degree in accounting or a related financial field.
- Experience in university financial management, planning, and/or administration. Three years of experience with Banner Finance and Jaggaer (Procurement).
How to apply:
For inquiries, please contact: Mark Watters, Executive Director for Enterprise Technology Project Management and IT Budgets, at the following email address: mwatters@bsu.edu
Please list three professional references within the online application.
Supporting Documents Upload Instructions:
Important: Do not use the Autofill feature when uploading your resume.
Please follow the upload instructions to attach all required supporting documents listed below.
Required Document:
Resume
Optional Document:
Cover Letter
What we offer:
At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 24 vacation days, 12 sick days and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.
When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.
Let's fly together toward a secure and prosperous tomorrow.
Curious about our excellent benefits package?
We have developed a calculator that shows you the value of our core benefits. Select the Total Compensation Calculator - Professional and download the spreadsheet. If you are applying for a 10-month position or one with Burris or Indiana Academy, please select the corresponding calculator.
