"Business Operations Specialist"

Job Summary

The Business Operations Specialist position will act as an integral member of the center's management team by working directly with the SPEAR Executive Director in the day-to-day planning, management, and allocation of administrative, business, and financial resources. Responsible for overseeing areas of the program including fiscal administration, payroll, vendor management, procurement, asset management and human resource administration functions. General duties also include generating financial reports, reporting event data, maintaining accurate badge access to secure areas, and managing departmental budgets. Additional responsibilities include assisting the SPEAR Director in administrative tasks as needed. Candidate must have excellent organizational skills, heightened attention to detail and accuracy, the ability to provide a great client experience, and the ability to meet deadlines and communicate clearly.

Responsibilities

The duties include but are not limited to:

FINANCIAL: Assist the SPEAR Director in creating comprehensive business plans for new departmental initiatives, including the development of financial models, market analyses, and marketing strategies. Maintain a plan for forecasting, targeting, and reaching budget. Manages billing operations to optimize efficiency and streamline processes. Manage cost-effective strategies - grants, agreements for expired supplies.

PROCUREMENT AND INVENTORY: Ensure that the program has adequate and suitable resources to complete its activities (e.g., people, material, equipment, etc.). Maintain relationships with partners/vendors/suppliers. Maintain active good standing contracts. Manage equipment warranties and maintenance agreements.

ADMINISTRATIVE: Accurately prepares periodic financial, expenditure, revenue, and payroll reports to support strategic decision-making and guide the department's operational leadership. Coordinate and execute the recruitment and onboarding of staff in conjunction with the direction of the position's supervisor. Provide administrative support to SPEAR Director and unit leads. Supervise clerical staff. Manage or oversee the travel of faculty and staff. Assure that the payroll is accurate and completed on time. Ensure facility is in working order, safe, and follow up on issues with the necessary departments (EVS, maintenance, security, etc.). Maintain the program's website, marketing, and communications. Contribute to the vision and mission of the SPEAR center. Represent the company at events, conferences, etc.

REPORTING: Provide data for events such as space usage, learner hours, supplies for budget, and annual reporting. Gather, analyze, and interpret external and internal data and draft reports. Assess overall program performance against objectives.

OTHER: Perform other duties as assigned.

Required Qualifications

Bachelor's degree in Business Administration one year of administrative and/or management experience OR Associate's degree from an accredited college or university and two years of relevant experience OR High School diploma, GED or equivalent from a recognized State or Federal accrediting organizationand three years of administrative and fiscal management experience.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
Knowledge of working in academic settings, financial management, and a working knowledge of grant-funded research.

SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong prioritization and organizational skills.
Skill in compiling and summarizing information for written reports.
Must possess excellent time management skills.
Highly organized, analytical, and problem-solving skills.

ABILITIES
Ability to maintain confidentiality.
Ability to develop long and short-range financial and managerial goals and objectives.
Ability to develop and implement strategies for achieving goals and objectives, assess priorities and coordinate activities, determine what functions and activities may be delegated to others and delegate accordingly, and conduct an ongoing assessment and monitoring of the effectiveness of managerial strategies.
Ability to project expenditures, establish and maintain accounts, prepare financial statements, and analyze financial data. Included is skill in working with a variety of types of funds affected by different restrictions, policies, and procedures, etc.
Ability to make independent decisions and handle multiple competing priorities.

Shift/Salary/Benefits

Shift: Days; M-F

Pay Band: B10

Salary: $52,500/annually-$61,000/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292673&PostingSeq=1