Job Summary

Position Summary: The Business Services Professional will play a crucial role in supporting the administrative and operational functions of the Department of Physiology and Biophysics. This position will encompass responsibilities as a Chair Operations Assistant and Department Operations Specialist. The ideal candidate will be highly motivated, detail-oriented, and capable of managing multiple tasks efficiently.

Key Responsibilities:

Chair Operations Assistant (60%):

General Support: Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondences, ensuring prompt and appropriate responses
Document Management: Organize and maintain files, records, and documentation to ensure easy accessibility and retrieval.
Data Entry: Accurately input and update information into databases, spreadsheets, and other systems as required.
Correspondence: Draft and proofread business correspondence, reports, and presentations to maintain a professional and polished image.
Travel Arrangements: Coordinate travel plans and accommodations for the Chair.
Coordinate Travel: for Chair related instances such as lab staff recruitment.

Department Operations Specialist (40%):

Provide administrative support to the Department's faculty, including managing schedules and coordinating meetings.
Coordinate travel plans and accommodations for the Department's faculty and for Department Faculty related instances such as lab staff recruitment or visiting collaborators.
Order and manage office supplies and equipment, ensuring adequate inventory levels.
Ensure the office environment is clean, organized, and conducive to productivity.
Handle general incoming and outgoing correspondence, including emails and phone calls for the department administration.
Maintain and organize office files, records, and documentation for the department administration.
Manage the conference room reservation system for the department's conference rooms.
Manage the coffee machine operations in the break room, including ordering supplies and scheduling maintenance and repairs.

Work Location

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Qualifications

Minimum Qualifications

Intermediate level: A bachelor's degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution. 1 year of professional level experience.

Senior level: A bachelor's degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution. 2 years of professional level experience. A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Preferred Qualifications

Master's degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
Previous experience with administrative and/or faculty program support in an academic or medical setting.

Competencies

Strong organizational skills, with the ability to manage multiple tasks and deadlines.
Professional demeanor with the ability to handle sensitive and confidential information.
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and other office technologies.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.

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Business Services Professional – (Open Rank: Intermediate to Senior)

University of Colorado Anschutz Medical Campus

13001 E 17th Pl, Aurora, CO 80045, USA

Job Summary

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Business Services Professional – (Open Rank: Intermediate to Senior)

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13001 E 17th Pl, Aurora, CO 80045, USA

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This is a Preview Listing…

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Business Services Professional – (Open Rank: Intermediate to Senior)

University of Colorado Anschutz Medical Campus

13001 E 17th Pl, Aurora, CO 80045, USA

Job Summary

This is a Preview Listing…

Related Jobs

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Grants to USA Entities for Resource Management Research

Grants to USA Entities for Research on Engineering Systems

Grants to USA Entities for Advanced Materials Research

Grants to USA Entities for Intelligent Dynamic Systems Research

Grants to USA Entities for Civil Infrastructure Research

Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

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2026 AAA Annual Meeting: On the Verge

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Business Services Professional – (Open Rank: Intermediate to Senior)

University of Colorado Anschutz Medical Campus