Business Services Professional (open rank, Intermediate to Senior Professional)

Serve as liaison and administrative support for leadership involving career development, and promotions and tenure. Assist leadership with coordination of the promotion and tenure processes in the School of Medicine for Radiology faculty at Children's Hospital Colorado, University Hospital and all affiliate hospitals. This includes:

Successfully tracking and preparing faculty promotion and tenure materials (which may extend to reappointments, promotions, tenure, post-tenure reviews, emeritus/a, distinguished professor and sabbaticals requests) in compliance with University rules, regulations, policies and other guidelines.

Establish guidelines, checklists and workflows to manage internal process for faculty promotion or tenure reviews.

Consultant on and collaborate with University faculty affairs contacts to resolve issues related to faculty appointment, reappointment, tenure, promotion transactions, post-tenure reviews and reporting, and sabbatical requests and reporting.

Ensuring documentation is complete, accurate and submitted by university deadlines; monitor approval process and craft communications to keep faculty informed.

Coordinating data collection and reporting; maintaining records.

Manage Vice Chairs' and Section Chiefs' calendars as needed to coordinate and plan meetings, conferences and educational lectures.

Uses critical thinking, analysis and evaluation to provide full-cycle event planning for faculty, including but not limited to:

Planning and managing logistics for inception to execution of complex and large-scale events.

Guiding the development and management of budgets to ensure planning aligns with any budget restrictions

Developing the invitee list, preparing meeting materials, meal planning and securing meeting location.

Providing key risk management support to ensure policies, codes and accessibility (ADA) are integrated into the planning process.

Developing marketing and promotional strategies for individual events (over multiple mediums and for diverse audiences).

Directly contributing to event set-up and tear down logistics, using critical thinking and analysis to resolve last minutes issues.

Generating surveys or leading debrief sessions to collect data on the effectiveness of the planning, marketing and execution of the event; analyze data/feedback to identify trends and specific areas of improvement (for future events).

Maintain appropriate reports, forms and administrative documents for accurate record keeping.

Perform data entry as needed for updating records, forms and schedules.

Provide support for faculty and participate in shared duties of support staff.

Process procurement requests, travel arrangements, and reimbursements of faculty and staff.

Complete purchase requisitions, purchase orders, reallocate P-card charges.

Assist in managing all aspects of day-to-day operations of the office by fostering effective service delivery, calendaring, scheduling meetings/space, coordinating catering as needed, and managing incoming and outgoing mail.

Business, Fiscal & Project Management Support: 60%

• Coordinate travel, making travel arrangements and processing reimbursement; oversee the funds available for these activities.
  
  
• Process accurate tracking of faculty leave for reporting in HCM time collection based on QGenda reporting.
  
  
• Perform procurement functions including travel card and procurement card reconciliation for all department members, purchase orders and associated budget management (speedtype audits/reports, allowable expenditures, descriptions, etc.) for the Department using CU Marketplace.
  
  
• Enter monthly invoices and process for payment in CU Medicine's COR360 accounts payable system.
  
  
• Independently determine appropriate accounts for all allocation of expenses and ensure financial transactions are appropriate and comply with all relevant University regulations and policies.
  
  
• Analyzes and interprets department budgets to forecast spending projections and needs (i.e., professional development funds, contract income, division level expenses).
  
  
• Serve as a liaison between the faculty and the Administrator for financial reporting.
  
  
• Keep current on changes and updates to University's policies and procedures, providing information on these updates to the administrative team.
  
  
• Support daily general offices duties: mail pick-up and delivery; inventory and supplies for office equipment; office equipment maintenance.
  
  
• Provide professional project coordination support including:
  
  
• Determines the appropriate steps and/or stakeholders necessary to accurately complete projects.
  
  
• Supporting the facilitation of project meetings; coaching project teams to define and track measures of change success.
  
  
• Building relationships with stakeholders.
  
  
• Helping to set and manage roles, responsibilities, and expectations among project team members.
  
  
• Participating in the creation of reports and updates to leaders, project team members, and other stakeholders, as necessary.
  
  
• Helping to track project performance at regular intervals to ensure that key milestones are met.
  
  
• Ensuring deliverables are met on time, within scope, and on budget.
  
  
• Integrating change management activities into project plans.
  
  
• Senior level: In addition to the duties above
  
  
• Collaborate with administration and staff to identify opportunities to improve processes and implement plans to follow through.
  
  
• Create and maintain forms, administrative documents for accuracy in recording and reporting department processes.
  
  
• Independently review and address SOM and university policy changes impacting department policies and procedures.
  
  
• Independently facilitates the faculty promotion, tenure, and academic review processes across multiple affiliated institutions. This includes operating as a knowledgeable liaison, developing and implementing workflows and compliance measures, resolving issues (in collaboration with university stakeholders), and ensuring accurate coordination, tracking, and reporting, and timely submissions of requests to ensure faculty advancement and retention.
  
  
• Independently spearheads complex on- and off-campus faculty events, from planning to execution; resolve real-time operational challenges.
  
  
• Develop targeted marketing initiatives; evaluate outcomes through data analysis to drive continuous process and event improvements.
  
  
• Independently administers and analyzes departmental financial and administrative operations (including travel, leave, procurement, accounts payable, and budget oversight).
  
  
• Interpreting financial data to forecast spending needs, monitor available funding: support and make recommendations on strategic resource management.
  
  
• Provides complex and independent change and project management support to the Department.
  
  
• Independently review and address SOM and university policy changes impacting department policies and procedures.
  
  

This description is a summary only and is detailing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

This role is expected to work onsite Monday - Friday and is located in Aurora, CO.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Qualifications:

Minimum Qualifications:

Intermediate Level:

• Bachelor's degree from an accredited institution.
  
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis
    
    
• One (1) year of professional business administration, project management/coordinator, budget or fiscal experience.
  
  

Senior Level:

• Bachelor's degree from an accredited institution.
  
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis
    
    
• Two (2) years of professional business administration, project management/coordinator, budget or fiscal experience.
  
  

Applicants for both levels must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in an academic health care environment.
  
  
• Experience in event planning.
  
  
• Experience in public communications.
  
  
• Experience in scheduling and arranging travel.
  
  
• Experience working with PeopleSoft HCM, Concur, COR360 and CU Marketplace.
  
  
• Experience working in Smartsheet.
  
  

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
  
  

Knowledge, Skills and Abilities:

• Outstanding customer service skills
  
  
• Ability to communicate effectively, both in writing and orally.
  
  
• Excellent time management skills
  
  
• Techniques for monitoring ongoing inquiries and ensuring that requests are addressed in and timely and effective manner.
  
  
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  
  
• Ability to work in a collaborative team environment.
  
  
• Provide meticulous attention to detail.
  
  
• Demonstrate personal and professional development.
  
  
• Maintain strict confidentiality.
  
  
• Ability to work independently, prioritize tasks, work under tight deadlines.
  
  
• Demonstrate a high level of professionalism.
  
  

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position. Please do not omit the cover letter from your application.
   
   
2. Curriculum vitae / Resume
   
   
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
   
   

Questions should be directed to: Cindy Mansfield, cindy.mansfield@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by September 30.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Intermediate Professional: $56,995 – $76,374
  
  
• Senior Professional: $61,616 - $82,566
  
  

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu ​

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .