Business Services Specialist (BC)
Basic Function
Under the direction of an assigned supervisor, perform a variety of specialized duties in support of an assigned Business Services office; monitor and implement a variety of financial and accounting procedures; train staff in the use of computerized financial system; assure security guidelines and regulations are followed by staff.
Representative Duties
- Assist in the implementation of the routing process for purchase orders and requisitions, budget transfers and approvals for the computerized financial system.
- Assist in the implementation of accounts receivable cashiering and billing procedures.
- Update financial and accounts receivable data; input a variety of information into the financial system.
- Answer telephones; respond to inquiries and provide assistance to staff concerning the computer system and related policies and procedures.
- Provide training to staff in appropriate finance system functions; monitor training presentations to assure proper information is distributed.
- Verify and request employee training and access into financial modules; verify and process paperwork for employee access into accounts receivable module.
- Receive deposits and monies; assure cashiers are adhering to established procedures; prepare cash boxes; release monetary holds; monitor the processing of cash drawer transactions.
- Review, audit and approve requests for issuance of the campus credit card; communicate purchasing restrictions and recommend alternative purchasing options.
- Assist in the development, preparation and compilation of annual budget; distribute budget information to various campus departments.
- Train, oversee and provide work direction and guidance to assigned staff and student assistants; serve as the primary source of contact for department staff regarding procedures, assignments or budgetary issues; prepare and audit department personnel time sheets.
- Prepare and maintain a variety of records and reports related to assigned activities.
- Audit, process and report financial transactions; prepare related budget reports.
- Participate in a variety of meetings; serve as a campus representative on District committees.
- Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to: Associate degree in accounting, business administration or a related field and four years of clerical accounting experience. Possession of, or ability to obtain, a valid California driver's license.
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