Business Support Specialist II

Job Details

Hiring Department

The College of Arts & Sciences

Job Description

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Business Support Specialist II to provide essential business and office support that includes a broad range of responsibilities for a proximity-based work center comprised of one or more academic departments within the College. Requires a positive, responsible, proactive individual with strong interpersonal skills. Position reports to the Senior Business Specialist within the Center and may also work directly with the Business Manager.

KEY RESPONSIBILITIES:

• Assist the Department Chairs, Senior Business Specialist and Business Manager in business or fiscal administration for the departments
• Provide support in the processing, documentation and monitoring of unit budgets, funding, grants, contracts, payroll, employment, travel, billing and/or purchasing
• May independently or under the guidance of campus finance professionals establish internal accounts and record keeping systems, and establish needed accounting support via campus-wide information systems
• Oversee and/or perform a range of administrative activities for the department; serve as a central liaison with other departments in the resolution of a variety of day-to-day matters concerning the units
• Perform varied, advanced secretarial and administrative work unique to the departments requiring initiative and independent judgment
• May provide oversight of tasks and/or support to departmental chairs (e.g., typing, calendar management, office reception, event planning and writing original correspondence)
• Coordinate the documentation and processing of routine payroll actions, in accordance with University policy
• Review actions for budget impact, authorization and compliance with campus policy
• Bring variances to unit management's attention for authorization or modification
• Ensure proper coding of payroll and finance functions for campus information systems and reporting
• Serve as a source of general information for students, faculty and staff of UMSL and the Department
• Coordinate tasks related to recruitment, retention, and alumni relations
• May informally oversee and offer help to other support staff as well as student employees
• Other duties as assigned

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

40 hours/week - Monday thru Friday

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

University experience

Anticipated Hiring Range

Salary Range: $17.05 - $23.37 per hour

Grade: GGS-007

University Title: Business Support Specialist II

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html

• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.