Buyer

allocating credit card expenditures to the appropriate accounts and departments.

Specific Position Duties

• Obtain required price quotes and solicit bids in accordance with Odessa College purchasing policies, procedures, and applicable laws and regulations.
• Process, analyze, and evaluate bids to ensure compliance with specifications, purchasing requirements, and established college procedures.
• Prepare spreadsheets and other documentation to analyze and compare bids, pricing, vendors, and related purchasing information.
• Process purchase orders and verify that all required information, documentation, approvals, and account funding are accurate and complete.
• Create and process purchase requisitions in accordance with established college purchasing and budget procedures.
• Perform clerical and administrative duties related to purchasing activities, including maintaining accurate records and documentation.
• Audit credit card statements and supporting documentation to ensure expenditures are accurate, properly authorized, and appropriately charged to the correct accounts.
• Audit direct pay requests to ensure appropriate supporting documentation, required signatures, and sufficient account funds are provided prior to processing.
• Supervise and oversee Accounts Payable functions to ensure established procedures are followed, internal controls are maintained, and processes are efficient and effective.
• Monitor Accounts Payable activities and provide guidance to ensure compliance with Odessa College policies, procedures, and applicable regulations.
• Provide training to employees regarding requisitions, budgeting, purchasing procedures, and related financial processes.
• Maintain bid documentation and related purchasing records within the Colleges digital imaging system to ensure accurate recordkeeping and compliance with applicable laws, regulations, and institutional requirements.
• Assist faculty and staff with purchasing, requisition, budget, accounts payable, and credit card procedures and provide guidance regarding established processes.
• Communicate with vendors, faculty, staff, and other college personnel regarding purchasing, accounts payable, and related financial matters.
• Maintain confidentiality and exercise appropriate judgment when handling financial, purchasing, and employee information.
• Participate in campus committees, meetings, and institutional activities as assigned.
• Perform other related duties and responsibilities as assigned.

Minimum Qualifications

• High school diploma, GED, or higher education.
• A minimum of four (4) years of on-the-job experience in accounts payable and/or purchasing.
• Excellent Microsoft Excel and Microsoft Word skills.
• Typing speed of 50–60 words per minute.
• Ten-key proficiency by touch.
• Ability to create Excel files.
• Exceptional organizational and multitasking skills.
• Ability to work with minimal supervision.
• Professional verbal and written communication skills.

Work Hours

Summer- Monday thru Thursday 7:30 a.m.-12:00 p.m. and 1:00 p.m. til 5:30 p.m. Closded on Fridays Fall- Monday thru Thursday 8:00a.m.-12:00 p.m. and 1:00 p.m. til 5:30 p.m., Friday 8:00 a.m. till 1:00 p.m.

Posting Number

P00579P

Quick Link for Internal Postings

https://jobs.odessa.edu/postings/15394

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