CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.
CLASSIFICATION TITLE: Campus Rec Business Operations Analyst
UNION CODE: R09
FT/PT: Full-time
PAY PLAN: 12-month
WORKPLACE TYPE: On-site (work in-person at business location)
ANTICIPATED HIRING RANGE: Step 1 $4,799 - Step 4 $5,093
CSU CLASSIFICATION SALARY RANGE: $4,799 - $6,992
PAY BASIS: Monthly
BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.
POSITION PURPOSE: The Student Recreation Center provides optimal service in a safe and fun environment for the CSUB community to achieve physical and mental well-being, personal development, and life-long learning through innovative, student-funded, student-driven programs of fitness, sports, and wellness.
Under general supervision of the Director of Campus Recreation & Wellbeing, the Campus Rec Business Operations Analyst supports the department's day-to-day financial and business operations by serving as the primary contact for budget and accounting processes. The analyst performs routine and moderately complex fiscal analysis, reconciles financial activity, prepares reports, processes transactions, and monitors budget performance across multiple accounts. Work involves interpreting and applying established CSU and campus policies, identifying variances, recommending corrective actions, and maintaining accurate, audit-ready financial records to support operational decision-making.
The position also provides administrative and business services support, including payroll auditing, procurement coordination, personnel paperwork, travel processing, customer service, and assistance with departmental projects. Additionally, the analyst supports student employment functions by coordinating hiring and training requirements and providing oversight to a student manager.
DUTIES & RESPONSIBILITIES:
Department Budget
- Serve as the primary contact for day-to-day budget and accounting operations for the department's ~$12M annual budget. Apply established CSU and campus fiscal policies to ensure accurate classification, processing, and tracking of financial activity.
- Perform routine and moderately complex fiscal analysis, including reviewing budget-to-actual performance, analyzing spending patterns, identifying underlying causes of variances, and recommending corrective actions or budget adjustments to leadership when warranted.
- Monitor rollover funds, revenues, and expenditures across assigned accounts. Conduct ongoing assessments of available financial resources, forecast short-term impacts, and communicate potential issues to the Director with recommended solutions.
- Independently prepare quarterly budget reports, year-end schedules, and supporting documentation. Interpret financial data, identify unusual trends or discrepancies, and develop recommendations that support operational decision-making.
- Reconcile financial reports and ledgers regularly. Prepare and process journal entries, including transfers and adjustments, based on identified errors, coding issues, or required corrections. Maintain accurate and audit-ready financial records.
- Prepare all departmental billing and financial transactions, including direct pays, requisitions, petty cash reimbursements, revenue deposits, and expenditure transfers. Review transaction documentation for compliance and financial accuracy.
- Monitor accounts payable and accounts receivable activity for accuracy and timeliness. Investigate delays, resolve processing issues, and coordinate with campus units to ensure proper payment flow.
- Track work orders from submission through completion. Review and verify chargebacks for accuracy before posting to departmental accounts.
- Prepare, maintain, and track purchase orders and annual renewals for the department. Perform ProCard administration including transaction review, verification of supporting documentation, policy interpretation, and monthly reconciliation.
- Collaborate with campus accounting and budget teams on process updates, system changes, and compliance requirements. Evaluate the impact on department operations and help adjust internal procedures to maintain compliance.
- Participate in financial and staff meetings to stay current on policy updates, fiscal timelines, and operational requirements.
- Serve as the primary point of contact during audits. Provide financial data, respond to auditor questions, and help address findings involving routine fiscal processes.
Business Services
- Provide administrative and business operations support for the department, ensuring consistent application of CSU and campus procedures.
- Oversee timekeeping and payroll processes. Independently audit student and staff time reports, identify errors, correct discrepancies, and coordinate with leadership to ensure accurate and timely payroll certification.
- Maintain and purchase office equipment and supplies. Review needs, assess available funding, and determine appropriate procurement methods in coordination with the Director.
- Act as a campus process liaison, interpreting and explaining standard procedures to departmental staff. Provide guidance on personnel, travel, and financial processes and escalate non-routine issues appropriately.
- Prepare, process, and maintain all SRC personnel forms and paperwork. Ensure accuracy, completeness, and compliance with CSU and campus requirements.
- Serve as back up for Facility and Member Services Coordinator. Provide customer service, assist student staff, troubleshoot system issues, and support facility event coordination as needed.
- Prepare all departmental travel authorizations, travel advances, and travel claims. Review supporting documents for compliance, identify discrepancies, and correct issues prior to submission.
- Assist in developing Member Services Training manuals. Track and document completion of cash handling, PCI, and other mandatory training courses, ensuring all staff receive or renew necessary training prior to beginning employment.
- Maintain secure departmental filing systems and ensure proper retention and disposition of records.
- Coordinate weekly staff meetings, including scheduling, agenda support, and minute-taking.
- Support departmental projects as assigned such as membership reporting, software updates/changes, resale inventory updates/review/ordering, process adaptation/implementation.
Student Development Support
- Assist with recruitment, onboarding, training, oversight, and recognition of 90+ student employees by preparing and processing hiring packets, coordinating orientation, and supporting routine personnel actions.
- Support delivery and monitoring of departmental student training programs. Track completion of required trainings and assist with updating training materials.
- Confer with leadership team to determine effectiveness of training programs and provide recommendations for development or modifications of existing programs.
- Provide direct oversight of the Business Operations Student Manager by assigning tasks, reviewing completed work, and ensuring adherence to established procedures.
- Ensure student staff eligibility, maintain onboarding records, coordinate training compliance, and process separation paperwork.
REQUIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE - Bachelor's degree and/or equivalent training and two (2) years of recent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Work experience should demonstrate budget analyst competency.
SKILLS, KNOWLEDGE & ABILITIES (SKA's) -
- Regular and reliable attendance is required.
- General knowledge of financial, budgetary, and accounting principles and practices.
- Knowledge of query tools, integrated financial systems, and/or other types of record management systems.
- Working knowledge of general practices, program, and/or administrative specialty.
- Basic knowledge of and ability to apply fundamental concepts.
- Working knowledge of budget policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
- Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to interpret, communicate and apply policies and procedures.
- Ability to maintain a high degree of confidentiality.
- Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
- Working knowledge of or ability to quickly learn University infrastructure.
- Must be willing to travel and attend training programs off-site for occasional professional development.
- Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
PREFERRED QUALIFICATIONS:
- Prior experience with campus administrative systems such as P2P/CSUBUY, PeopleSoft, Innosoft Fusion, and Connect2Concepts.
- Bookkeeping experience, including maintaining and reconciling accounts/budgets according to prescribed procedures.
- Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.
PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.
ENVIRONMENTAL FACTORS: N/A
SPECIAL CONDITIONS:
SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.
BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.
MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.
GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.
The California State University (CSU), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation.
Campus contact of our Nondiscrimination policy is Allan Williams, AVP of Civil Rights and Compliance, (661) 654-2713.
To apply, visit https://careers.pageuppeople.com/873/bk/en-us/job/561575/campus-rec-business-operations-analyst
