Full-time Staff
Sugar Grove Campus
Hybrid Option: No
Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your…
future starts here – join us today!
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.
The Campus Safety and Projects Administrative Assistant position reports to the Campus Safety Project Manager. This position provides administrative support services necessary to carry out campus safety and operational service functions for the college.
Responsibilities
Perform daily administrative support responsibilities as delegated by the Campus Safety Project Manager.
Assist the Campus Safety Project Manager with reviewing, assigning, updating and ensuring successful completion of work orders through the Service Desk and Windex Record (Teams) systems.
Assist the Campus Safety Project Manager in maintaining and updating the room assignment database. Collaborate with the Project Specialist and Project Manager to coordinate and communicate office improvement projects. Maintain and update office assignment name cards to ensure accuracy.
Ability to understand or learn building floorplans and evacuation maps and contribute to their maintenance & accuracy.
Assists with material purchases from resource vendors through the Purchasing Supervisor.
Assist the Campus Safety Project Manager with collecting close-out documents from construction projects and make sure they have been correctly added to the digital construction document archive.
Assists the Campus Safety Project Manager by maintaining calendar events and schedule reminders.
Coordinates meetings including rooms and participants; prepares agendas and records minutes.
Facilitates correspondence to stakeholders and key parties by tracking communication and providing project updates promptly.
Generates, updates, and/or maintains reports, spreadsheets, documents, meeting summaries, and manages filing systems.
Answers telephone, takes messages and answers inquiries within assigned scope of responsibility.
Assist with access controls programming and monitoring, as needed.
Perform other duties as assigned to support the Campus Safety Project Manager.
Minimum Qualifications
High school diploma, required
Two years of related administrative or customer service experience, required
Microsoft Office computer skills, email and internet competency required. Ability to become proficient in required departmental software.
Ability to work under stress and to clearly convey thoughts and instructions to others both verbally and in writing. Bilingual in Spanish is a plus.
Ability to multi-task, meet deadlines, and make sound judgements.
Excellent human relations/customer service skills and a proven ability to function effectively with a wide variety of people in a dynamic environment.
Ability to pass a background investigation covering employment, education, driving, and criminal records.
Ability to prioritize and work with limited supervision.
Internal drive to accomplish tasks effectively and efficiently within a specified timeframe.
Interest in learning, growth, and functioning in a team environment.
Ability to maintain strict confidentiality.
Please attach the following documents when applying:
- Cover Letter-Yes
- Resume-Yes
- References-Yes (Can be provided at interview)
- Transcripts-Yes (Can be provided at interview)
Position Details
req2240
Grant Funded: No
Compensation Range: 19.33 - 23.29
Compensation Type: Hourly
Compensation: The pay for this position will be determined by your experience, education, and qualifications.
Work Schedule: M-F 8 a.m. - 4:30 p.m.
Work Hours: 40
Testing: No
Priority Application Review Date: 11/14/2026
Applications received by the “Priority Application Review Date” will receive priority consideration. Review of applications will begin at that time and continue until the position is filled.
Benefits: Click to See Benefits Page
Special Instructions: You may attach references or transcripts to your application. References and official transcripts for Associate's degrees or higher are required to be submitted during the background check process.
Equal opportunity employer, including disability and veteran
Organization
Waubonsee Community College is a fully accredited community college with a four-campus network, state-of-the-art facilities and a dedicated team of professionals.
We continue to strive for transformation in our programs and services. Transformation plays an essential role in our unending quest to be the area's top choice for learning and the pride that comes from knowing we are more than college - Waubonsee is community college.
Waubonsee values and respects all employees, promoting organizational excellence by upholding the highest standards set by our accrediting bodies, careful stewardship of our resources, and meaningful work defined by the successful fulfillment of our mission.
We are committed to the hiring and retention of quality faculty and staff who are connected to the college's culture of collaboration, professional growth and student success. To do this, we work to provide compensation consistent with peer institutions, generous benefits, staff development and cultural enriching activities.
As an institution we celebrate diversity in faculty, staff and student recruitment.