"Campus Scholarships Coordinator"

Job Description

Campus Scholarships Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun.

About Financial Aid and Scholarships

For information about the CSUN Financial Aid and Scholarships Department, visit our website at: https://www.csun.edu/financialaid

Major Duties

Under general supervision, the Campus Scholarships Coordinator plays a critical role in ensuring the success of campus scholarship programs from start to finish. The incumbent is responsible for program administration, scholarship competitions, donor engagement, and staff direction. This includes developing scholarship programs and materials, coordinating annual competitions, and collaborating with both internal departments and external partners to align with student needs and donor expectations. The role also requires ongoing fund monitoring, reconciliation, and reporting to ensure compliance and transparency. Additionally, the Coordinator supports students by offering workshops, resources, and guidance to strengthen their ability to secure funding, while recognizing awardees and fostering positive donor relations.

• Provide oversight and direction to Scholarship staff.
• Develop, initiate, and refine scholarship programs and activities.
• Conduct scholarship committee meetings to review applications and select recipients.
• Oversee daily QLess operations to ensure timely and efficient student service delivery.
• Perform monthly and year-end reconciliation on all scholarship accounts.
• Advise students and prospective applicants on scholarship research and application strategies.
• Plan and coordinate recipient events to recognize scholarship awardees and engage donors.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/h8njm7ptdddryo2wm37a4u9awhm4l0v7

Qualifications

• Equivalent to graduation from a four-year college or university in a related field. Upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution, where job-related, is preferred.
• Equivalent to three years of progressively responsible professional student services work experience.
• A Master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of the required experience.
• Additional specialized and relevant experience may be substituted for the required education on a year-for-year basis.

Knowledge, Skills, & Abilities

• Knowledge of scholarship administration, financial aid processes, and donor stewardship practices, with the ability to develop and refine programs, web content, and promotional materials.
• Technical proficiency, including experience with scholarship management platforms, data imports, and identifying technology solutions, with the capacity to collaborate with systems teams to implement effective digital tools.
• Analytical and financial skills to perform accurate monthly and year-end reconciliations, generate reports for leadership, and ensure compliance with institutional and donor requirements.
• Planning and organizational abilities to design and manage an annual scholarship calendar, prepare committee materials, process applications, and resolve disbursement issues in a timely manner.
• Skills in student engagement and communication, including conducting workshops, advising applicants, responding to inquiries and appeals, and publicizing scholarship opportunities to maximize participation.
• Ability to foster collaboration across faculty, administrators, community partners, and donors, and to coordinate recognition events that highlight student achievements and strengthen donor relations.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement and savings plans, tuition waiver, and more.
• Classification: Student Services Professional III / 3084 / 1
• Anticipated HIRING RANGE: $5,540 - $5,817 per month, dependent upon qualifications and experience. The salary range for this classification is: $5,540 - $7,893 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends.
• This is a regular position with a one-year probationary period.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through October 22, 2025 will be considered in the initial review, and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.