Advertising Summary: The CRTEC Data and Administrative
Coordinator is responsible for managing, tracking, validating, and
reporting student and trainee data to support CRTEC programs and
CCSG reporting requirements.
Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
- Continuing education for undergraduate and graduate tuition for
a maximum of 6 credits per semester;
Department: Massey Central Admin
Department Summary: Massey Comprehensive Cancer Center
Mission: To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship; community integration; and training the next generation of community-centric researchers and healthcare professionals
Vision: To be a premier community-focused cancer center leading the nation in cancer health equity research and ensuring optimal health outcomes for all
Why Richmond?
Duties & Responsibilities:
The CRTEC Data and Administrative Coordinator is responsible for managing, tracking, validating, and reporting student and trainee data to support CRTEC programs and CCSG reporting requirements . Approximately 70% of the role focuses on data collection, long-term trainee tracking, data quality, reporting, and database management, ensuring accurate and reliable information for decision-making, outcome support, and grant reporting.
The remaining 30% of the role provides administrative and operational support for CRTEC training programs, including meeting and event coordination, trainee support, travel and financial processing assistance, communications, and other program-related activities. This position works closely with CRTEC leadership, faculty, trainees, and institutional partners to support both data-driven program decisions and successful program operations.
Key Responsibilities
Student and Trainee Data Management and Long-term Follow-up (40%)
- Track student and trainee participation, program involvement,
outcomes, and long-term career progression, including follow-up for
up to 15 years after program participation.
- Track long-term outcomes, including education, employment,
career advancement, publications, grants, research involvement, and
other professional achievements.
- Enter, update, and maintain accurate records for all students
and trainees in designated CRTEC data systems.
- Ensure all new student and trainee records are entered in a
timely and consistent manner.
- Perform routine data cleaning, validation, and quality
assurance to maintain accuracy, completeness, and
consistency.
- Identify missing, incomplete, or inconsistent data and work
with appropriate team members to resolve discrepancies.
- Use and maintain multiple data systems, including REDCap,
Flight Tracker, NIH Reporter, PubMed, Massey’s homegrown tracking
systems, and other approved platforms.
- Access public databases, institutional libraries, and research
tools to update and verify existing trainee records.
- Assist with the development, testing, enhancement, and
maintenance of the CRTEC homegrown database.
- Support system improvements by identifying data gaps, workflow
issues, and opportunities to improve tracking and reporting
efficiency.
- Support the development and documentation of standard
operating procedures (SOPs) for data collection, data entry,
follow-up tracking, quality assurance, and reporting.
- Help establish consistent best practices for maintaining
student and trainee records across CRTEC programs.
- Assist with training or guidance for staff who enter, review,
or use CRTEC-related data.
- Collaborate with CRTEC leadership, program staff, faculty
mentors, trainees, data analytics teams, and other stakeholders to
support accurate and timely reporting.
- Assist in preparing reports, data summaries, and ad hoc
analyses to support program evaluation, institutional reporting,
grant reporting, CCSG submissions, and leadership
decision-making.
- Communicate data issues, trends, and follow-up needs clearly to
the appropriate team members.
- Monitor data quality on an ongoing basis and recommend
improvements to strengthen accuracy, completeness, and
usability.
- Provide ongoing administrative and programmatic support for
CRTEC training programs, including calendar management, meeting
coordination, travel arrangements, financial processing support,
event logistics, trainee support, and other administrative
operations necessary for successful program implementation.
Qualifications:
Minimum Qualifications
- Education: Bachelor’s degree from an accredited four year
university or equivalent combination of education, experience, and
training.
- 2 plus years of experience with Microsoft
Excel, including tables, formulas, summaries, and basic data
analysis.
- 2 years of experience managing, cleaning, and
maintaining large datasets accurately.
- Strong attention to detail, with the ability to identify
missing or inconsistent information.
- 1 + years of experience coordinating multiple
projects, meetings, events, or administrative processes while
managing competing priorities.
- Ability to work collaboratively with multiple offices,
departments, faculty, trainees, and stakeholders or
equivalent.
- Strong organizational skills, including the ability to manage
deadlines, follow-ups, and data requests.
- Effective written and verbal communication skills.
- Ability to handle student, trainee, and program data with
confidentiality and professionalism.
- Comfortable learning and using multiple databases, systems, and
online research tools.
- Ability to follow documented procedures and support consistent
data entry and reporting practices.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
- Experience with REDCap, NIH Reporter, PubMed, Flight
Tracker, or similar tracking systems.
- Experience supporting program outcomes/evaluation, grant
reporting, academic reporting, or long-term outcome tracking.
- Experience supporting academic programs, professional
development programs, training programs, or administrative
operations in a higher education, healthcare, or research
environment.
- Experience at an NCI-designated cancer center or academic
setting.
- Familiarity with student, trainee, research, education, or
workforce development data.
- Experience creating or supporting SOPs related to data
management or reporting.
VCU is committed to hiring veterans! VCU will include a veteran’s period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
Please let us know if you were referred by a current Massey employee to ensure we honor our commitment to the Employee Referral Program.
Position will remain open until filled. Applications received by October 9th, 2026 will be given priority consideration.
Salary Range: Commensurate with experience, range minimum of $59,000
FLSA Exemption Status: Non-Exempt
Hours per Week: 40
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Hybrid
University Job Title: 93406 - Open (Research Coordinator RS)
Contact Name: Massey HR
Contact Email: masseyhr@vcu.edu