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Location: Raleigh, NC
Essential Job Duties:
As the Capital Asset Accountant, you will serve as the operational asset management specialist and subject matter expert for university staff, reporting to the Capital Asset Accounting (CA) Manager. Operating under general direction, you will serve as the primary frontline liaison between central finance and campus departments, ensuring accurate physical tracking, financial recording, and regulatory compliance for university-owned capital assets throughout their lifecycle. In this role, you will provide guidance and support to campus departments while helping ensure the University's capital assets are accurately managed and accounted for.
Key responsibilities:
Capital Asset Recording & Inventory Control
- Identify, tag, and evaluate newly acquired, transferred, or donated equipment to capture physical attributes (make, model, serial number) for entry into the financial system.
- Monitor tracking reports to ensure timely tagging of assets in compliance with University and UNC System Office policies.
- Oversee the annual physical equipment inventory process, track departmental submissions, investigate missing assets, and resolve inventory discrepancies.
- Analyze general ledger transactions, purchase orders, invoices, and journals to evaluate capitalization criteria, allocations, and asset valuations.
- Prepare general ledger journal entries to reclassify, adjust, and correct financial data across the asset life cycle (acquisition, depreciation, retirement).
- Reconcile State Surplus sales reports with the Asset Management System and investigate discrepancies.
- Examine general ledger transactions to prevent and correct misclassifications, ensuring accurate reporting on University financial statements, Federal reports, and cost reports.
- Compile and format statistical data using Microsoft Excel to assist journey-level accountants and management with audit requests, KPI reporting, and ad-hoc financial analysis.
- Monitor internal controls and departmental certifications during inventory audits to ensure regulatory alignment.
- Assist in preparing year-end accrual schedules, depreciation analyses, and financial statements in compliance with Federal, State, and University regulations.
- Serve as the primary point of contact for Campus Asset Coordinators, guiding standard processes for asset acquisition, maintenance, transfer, and disposal.
- Conduct one-on-one and departmental training on utilization, asset management policies, and inventory procedures.
- Identify departments struggling with inventory management or compliance, providing remedial support and escalating complex or non-standard issues to higher-level staff.
Other Work/Responsibilities:
In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.
Minimum Experience/Education:
Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Required Qualifications:
n/a
Preferred Qualifications:
- Familiarity with capital asset management and capitalization standards, particularly in a governmental or higher education environment.
- Experience using PeopleSoft Financials and Asset Management modules.
- Working knowledge of Generally Accepted Accounting Principles (GAAP).
- Analytical and problem-solving skills, with the ability to apply accounting principles and regulatory requirements when evaluating and classifying capital asset acquisitions.
- Demonstrated analytical skills and the ability to exercise independent judgment in classifying acquisitions to ensure compliance with Federal, State, and University regulations.
Required License or Certification:
n/a
AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.