"Capital Asset Accounting Manager"

Position Information

Working Title: Capital Asset Accounting Manager

Department: Comptroller - General Accounting

Compensation Title: Manager, Capital Asset Accounting

Position Number: 30002363

Position Status: Regular

Work Schedule: M – F, 8:15 – 4:30

Hours per Week: 37.5

Months per Year: 12

Purpose of Position

The role of Capital Asset Accounting Manager at Northern Kentucky University is a high-responsibility professional accounting position. This position provides budgetary and accounting management and oversight of all capital projects. This position also reviews and maintains the University’s fixed asset inventory through tagging and reporting.

The contributions of this role play a vital part in maintaining the University’s financial accuracy, compliance, and transparency, thus contributing to its continued operational success.

Primary Responsibilities

Analyze and reconcile general ledger and subsidiary records for all property, plant and equipment accounts which includes all construction and renovation projects, fixed and moveable equipment and capital debt accounts. Follow up on discrepancies and make correcting entries.

Set up and maintain budget and accounting records for new construction and renovation projects. Reconcile to state reports that are downloaded daily from the state’s financial system for all projects requiring state authority. Work directly with project administrators and state employees regarding problem resolution for incorrect classification or posting of accounting information.

Review all purchase orders greater than $500 to ensure all capital items have been identified and correctly created as a capital asset or low value asset in the SAP system. Create assets for each line of the PO that meet the University capitalization or inventory policy. Properly allocate all costs to each asset including freight and installation.

Coordinate tagging process for capital equipment and low value assets. Run SAP receiving report daily to determine assets needing to be tagged. Contact departments about tagging the items. Physically tag items and enter into SAP detailed asset information such as tag number, serial number, model number, description and custodian.

Supervise 50% of the duties for a staff accountant as well as student worker who assists with functions of this position.

Prepare monthly reconciliations of inventory system reports to accounting system entries for capital equipment and fixed assets; resolve discrepancies, prepare necessary schedules and correcting journal entries.

Prepare annually all property-related journal entries, supporting work papers and lead sheets for the University’s financial statements, Council on Postsecondary Education reports, IPEDS and other similar reports.

Handle annual verification of equipment by University departments. Process includes preparing SAP inventory report, coordinating the process with University departments, reviewing completed verifications for corrections, recording necessary information and following up with departments regarding missing information.

Settled all construction and renovation project internal orders in SAP monthly to correctly record construction in progress. Assets under construction are maintained through a monthly process of settling multiple internal orders for each construction project. The orders are then reviewed line by line and capitalized to individual assets or expensed as deemed appropriate.

Recommend and implement fixed asset capitalization, disposal and depreciation policies to provide accurate information to be used in financial statement presentation in accordance with GASB pronouncements.

Qualifications

Bachelor’s degree in accounting and 4 years of related experience required.

• Thorough knowledge of generally accepted and established accounting principles and practices preferably in a Higher Education environment
• Knowledge of relevant regulations, standards, and compliance requirements
• Adept at conducting internal and external financial reporting and analysis ensuring accurate and compliant documentation of financial information
• Demonstrated ability to collaborate and communicate effectively with various university departments
• Proficiency in Microsoft office applications, experience with ERP systems, preferably SAP.

Minimum Education: Bachelor’s Degree

Minimum Experience: 4 years

Salary: minimum $56,480