Maintain designated daily meeting blocks to ensure consistent
student access. Collaborate with Academic Advisors, faculty, Career
Center staff, and Communications to promote and schedule
introductory meetings.
Help students connect with appropriate staff and peer advisors
and navigate the advising appointment scheduling process.
Coordinate classroom visits for designated Career Center staff,
including scheduling with faculty and preparing staff on the topics
and resources to cover.
Under the guidance of the Career Manager, coordinate the
training and ongoing development of Student Peer Advisors, ensuring
they remain informed about key career resources.
Maintain and update printed career resources, including résumé
templates, cover letter templates, and interview preparation
materials, to reflect current industry standards.
Support the Career Center with operational logistics related to
the undergraduate and graduate Dodge Next Gen mentorship
programs.
Oversee the maintenance of the department’s internal job &
internship board for students and alumni.
Career Initiative Coordination
- Support the planning and coordination of internal career
events, including Info Sessions, Alumni Drop-bys, and other guest
speaking opportunities. Coordinate refreshments, day-of setup, and
student worker assignments.
- Assist with coordinating workshop guest speaker contracts under
the guidance of career leadership.
- Research employers, guilds and unions, nonprofit organizations,
fellowships, and training programs relevant to Dodge’s academic
programs. Track findings and conduct outreach as assigned.
- Maintain the internal employer database, ensuring contact
information, employment details, and other relevant data are
accurate and up to date.
- As directed by the career team, coordinate introductory
meetings between industry contacts and designated staff
members.
- As directed, coordinate outreach to key employers at the start
of each semester to track upcoming internship and postgraduate
employment opportunities.
- Coordinate logistics for employer site visits, working with
employers and relevant faculty to schedule student group
visits.
- Collaborate with faculty to seek career resources relevant to
their academic programs.
- Support the planning and coordination of the year-end event
recognizing key employer partners.
- Partner with the Alumni Affairs Coordinator to collect and
track data on internships, employment, and other postgraduate
outcomes.
- Collaborate with the Career and Professional Development Office
and Alumni Engagement & Volunteerism, representing the Career
Center at designated cross-campus initiatives, including the Career
Fair, Career Networking Night, Parent Summit, Homecoming, and other
opportunities as assigned.
Office Administrative Support
- Coordinate scheduling and agenda items for weekly Career Center
team meetings.
- Maintain the Career Center’s master calendar, ensuring career
programming is added and updated throughout the academic year.
- Coordinate student worker schedules for career events each
semester, working with staff overseeing each event to ensure
adequate staffing and coverage.
- Collaborate with the Communication Director to schedule career
programming announcements and student event reminders, ensuring
Handshake registration links are current, digital graphics are
posted, and event descriptions are accurate.
- As assigned, provide additional administrative and logistical
support for career programming, contests, and award stipends as
assigned, in collaboration with the career and event teams.
- Other duties as assigned.
Required Qualifications
- 1-2 years of related professional experience, preferably in
higher education.
- Strong interpersonal skills to interact with diverse
constituents at all levels.
- Demonstrated commitment to working in a collaborative, customer
service environment.
- Ability to maintain careful attention to detail and accuracy
while working on multiple projects and meeting deadlines.
- Excellent interpersonal skills with a diverse group of
individuals at all organizational levels both inside and outside of
the university.
- Ability to use tact and diplomacy and maintain a high level of
confidentiality.
- Proven ability to handle simultaneous deadlines, communicate
effectively and maintain a positive composure.
- Demonstrated ability to plan, coordinate, and execute logistics
for special events with skills in adjusting priorities and adapting
to an environment with changing needs.
- Ability to effectively articulate the goals and mission of
Dodge College to alumni and various stakeholders.
- Skilled in record maintenance.
- Excellent Microsoft Office skills, particularly with Word,
PowerPoint, and Excel
Desired Qualifications
- Bachelor’s degree desired.
- Experience working in an academic setting.
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through
in-person engagement. This position is fully on campus, and
employees work alongside colleagues, faculty, students, and staff
each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides
equal employment opportunities to all individuals, regardless of
their protected characteristics. All qualified applicants and
employees are encouraged to apply and will receive consideration
for employment without regard to race, color, religion, age, sex,
sexual orientation, gender identity, gender expression, national
origin, ancestry, citizenship status, physical disability, mental
disability, medical condition, military and veteran status, marital
status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently
authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion
and outcomes of a criminal background screening and returning to
the Office of Human Resources a signed original acceptance of the
Chapman University Agreement to Arbitrate.
Minimum Number of References
1
Maximum Number of References
3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- 3 References Listed on One Page
Optional Documents
- Letter of Recommendation 1
- Letter of Recommendation 2
