Cash Receipts Coordinator

Cash Receipts Coordinator

The Cash Receipts Coordinator is responsible for processing all forms of currency into the University's accounting software, greeting and handling transactions for visitors to the office, depositing all funds on a daily basis, recording debit deposits on card system, answering phone inquiries, and sorting and distributing office mail.

Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

• Processes receipts for all incoming currency and deposits all funds taken in for receipt.
• Reconciles student payments received at the university's third party payment processor on a daily basis and records the deposit weekly in Workday
• Maintains files related to various types of receipts such as financial aid, wires, and parking tickets. Files receipts that are needed and home loan files.
• Greets and processes transactions for customers coming to the office for such transactions as receipting payments on accounts and placing debit deposits on the card system.
• Record card reader usage on a daily basis and reconcile any erroneous records.
• Schedules usage, downloads activity, and runs necessary reports for the off-line card readers checked out by student organizations and the occasional University department. Reconciles any erroneous records.
• Answers office phones and directs call to the proper person or responds to various types of inquiries; Sorts, stamps, and distributes campus and U.S. mail among office personnel.
• Performs inquiries to on-campus departments/personnel and/or off-campus individuals/businesses for checks received and not readily identifiable; confirms receipt of deposits from auxiliary locations and contacts if deposits are not received on a daily basis
• Maintains written procedures for accounting processes.
• Works with Student Financial Services Manager to maintain an organized and accessible filing system, and general files maintained for daily usage.
• Assists and/or acts as a backup to the Accounts Receivable Coordinator.
• Acts as the Business Office department liaison with University Facilities. Coordinates building maintenance, improvements, and repairs.
• Performs other duties as assigned.

Work Schedule: 8:30 a.m. - 4:30 pm. This position works 35 hours per week.

Minimum Qualifications:

• High school diploma and an understanding of Microsoft office products is required.
• Associate's degree or other post-secondary education, and experience in the use of a centralized accounting system, preferred.
• Two to five years work experience in a business environment beyond the degree is preferred.
• Must have strong attention to detail and be able to multitask.