Center Administrator
Position Summary
The Center Administrator oversees the daily operations of the Humanities Research Center. Their functional responsibilities typically include program administration, research administration, financial management, human resources, compliance, communications / outreach, research administration, and office management. The Center Administrator provides guidance to faculty and staff on administrative operations and university policies.
The Humanities Research Center (HRC) is an internationally recognized hub that fosters innovative humanities and arts research at Rice University and builds collaborations with local, national, and global partners.
Essential Functions
- Responsible for the management of daily and administrative operations and support to the center director, associate director, affiliated faculty, students, and programs
- Manages the development, implementation, administration and evaluation of operations, including, but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance
- Proactively plans, coordinates, and implements all logistical aspects of center meetings, events, conferences, workshops, and guest speakers, with support from student assistant(s)
- Provides administrative support to center activities, HRC fellows, and graduate and undergraduate students’ programming funded by the HRC as needed
- Provides guidance on the interpretation, implementation, and compliance with policies and regulations
- Maintains financial and awards records
- Participates in short-term budget planning and supports long-term budget planning
- Manages common and office spaces, including managing HRC conference room reservations, liaising with facilities for office issues, tracking and maintaining supply inventory, etc.
- Liaises with Rice services (e.g., facilities, campus mail) and external business partners
- Coordinates job searches, in conjunction with Dean of Humanities and Arts office
- Independently manages recurring administrative cycles
- Performs all other duties as assigned
Additional Functions
- Processes reimbursements for faculty, postdoctoral associates and post-MFA fellows, and graduate and undergraduate students
- Processes travel reimbursements and honoraria for guest speakers
- Supervises student assistants
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