"Center Coordinator, Center for Ethics and the Rule of Law"

Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Center Coordinator, Center for Ethics and the Rule of Law

Job Profile Title

Administrative Coordinator

Job Description Summary

The Center for Ethics and the Rule of Law (CERL), affiliated with Penn Global at Penn, is a non-partisan interdisciplinary institute dedicated to preserving and promoting ethics and the rule of law in national security, warfare, and democratic governance. CERL draws from the study of law, philosophy, and ethics to answer the difficult questions that arise in domestic and transnational crises and conflicts.

Under limited supervision, the coordinator is responsible for coordinating a portfolio of CERL activities and programs, completing all required assignments, and providing the highest level of service to faculty, staff, and program participants. This full-time position will report to the Executive Director.

Job Description

Job Responsibilities

• Manage the schedule and calendar for CERL and members of its leadership team, organize and track center supplies, screen telephone/written communications, and compose/edit routine correspondence
• Manage logistics for CERL Executive Board and Advisory Council meetings. Procure food and beverages for CERL events and meetings
• Coordinate and schedule events in conjunction with the leadership team to include book talks, conferences, and seminars; arrange venues and communicate with vendors; manage guest lists and assist with all aspects of participant management; prepare itineraries/schedules; facilitate guest reimbursements; and provide on-site coordination at events from setup to breakdown.
• Prepare printed and electronic materials for board meetings, conferences, visitors, center mailings, etc.
• Manage reimbursements in coordination with the business office.
• Enter data into online project management software and organize and update center files
• Coordinate travel arrangements for participants of CERL events and CERL team members
• Manage and supervise student workers and coordinate their workload and assignments
• Assist with website maintenance and other communications platforms, including Mailchimp and social media pages, as requested

Qualifications

• Bachelor's degree, and 1 to 2 years of experience (2 to 3 years of experience preferred) or equivalent combination of education and experience is required.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Penn Global

Pay Range

$21.15 - $26.33 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.