Cinematic Arts Admin Assistant
The Administrative Assistant works under the Executive Assistant to support Cinematic Arts operations and members. He/she also serves as an ambassador of the department’s programs to visitors and contacts. Primary areas of responsibility include monitoring the front desk and administrative spaces, tracking student enrollment and Continuance Gate forms, making department purchases, and assisting with recruitment efforts. The position requires a friendly demeanor and professional appearance, a helpful spirit, good interpersonal communication skills, technological competency, the ability to prioritize and process multiple tasks simultaneously to completion, and the ability to work independently as well as in a team. Prior experience as a student in our undergraduate degree program is preferred.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Occupies front desk as department ambassador, professionally receiving visitors, answering phone calls, answering emails, and processing questions
- Maintains administrative suite orderliness and administrative inventory, including printer, film library, office supplies, breakroom supplies, classroom supplies, hallway décor, and storage
- Processes mail and shipments
- Processes department facilities issues (non-equipment related)
- Manages conference room and classroom reservations
- Tasks the office student worker position
- Makes purchases for department, staying current in knowledge of LU purchasing policies, procedures, and systems
- Reconciles all p-card expenditures
- Coordinates travel for department
- Tracks student Continuance Gate submissions, decisions, and enrollments
- Supports coordination of efforts for departmental promotional activities, including:
- Cinematic Arts Spring Student Showcase
- Department participation in LU CFAW events
- Visitor Center-sponsored tours and VIP tours
- Assists recruitment efforts, including occasional phone calls to potential students
- Assists department personnel as time permits
- Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
- Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
SUPERVISORY RESPONSIBILITIES
Oversees and tasks one student position
QUALIFICATIONS AND CREDENTIALS
Minimum Qualifications
- Associate’s degree or two years’ experience in administrative work
- Ability to speak effectively on the phone and in front of small groups
- Ability to write effectively
- Strong organizational skills
- Strong skills in multi-tasking, prioritizing tasks, and meeting deadlines
- Basic accounting skills
- Competent computer skills, specifically in Microsoft Word, Microsoft Excel, internet navigation, and file management
Preferred Qualifications
- Bachelor’s degree or four years’ experience in administrative work
- Former student in our undergraduate degree program
- Knowledge of films and filmmaking processes
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
- Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
- Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
- Strong organizational skills.
- Competent computer skills, specifically in Microsoft Outlook, Word, Excel, internet navigation, and file management.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
- Occasionally required to travel to local and campus locations.
- Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
- Regularly required to hear and speak in order to effectively communicate orally.
- Occasionally required to stand, walk, and climb stairs to move about the building.
- Handle materials, reach overhead, kneel or stoop in order to conduct business.
- Regularly lift 20 or fewer pounds.
WORKING CONDITIONS
Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. Lighting and noise level is similar to a movie theater.
Driving Requirements
Use of one’s personal vehicle (or LU vehicles) is required for short-distance travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.
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