Events Coordinator

donor relations (Res Publica Society luncheons, donor stewardship events), presidential events, trustee events, summer conferences, and both significant internal (campus) and external events. The Events Coordinator will partner with departments to develop and implement new events and standardize existing events. The Events Coordinator is a vital member of the Office of Events and will work closely with colleagues across campus and off-campus. Occasional evening and weekend work will be required. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: Reporting to the Director of Events, the Events Coordinator performs the following essential duties and responsibilities: Arrange all event details, including, but not limited to, venue selection, invitations, meal selection, logistics, attendance lists, fielding phone inquiries, updating calendars, photography, and drafting communications. Also includes negotiating contracts with vendors and submitting to appropriate signing authority. Take the lead on coordinating with College departments on development of new and existing events. Demonstrate maturity and poise in responding to the public and various internal constituencies, including trustees, donors, faculty members, students, and staff. Understand proper social etiquette as applied to formal business and social events. Use Raiser’s Edge (RE) and other software to design pages, advertise events, send invitations, collect responses, manage attendance, and report on results. Establish and maintain all files for events. Keep accurate records on attendance and cost and report results at least annually. Exhibit an extraordinarily high level of diplomacy and confidentiality. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The successful candidate must be able to perform the following essential functions: Take and follow directions. Work cooperatively with others. Receive and respond appropriately to constructive criticism. Display a positive attitude. Balance multiple tasks and priorities Perform other essential duties and tasks specific to the position. QUALIFICATION STANDARDS & SKILLS: EDUCATION: A high school diploma, GED, or any combination of education and experience that provides the required knowledge, skills, and abilities is required. EXPERIENCE: A minimum of three years of experience at an academic institution is preferred. An events or hospitality industry background is preferred. LICENSES: A valid driver’s license or equivalent alternate form of transportation to off-site meetings and events is required. REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities. Deploy professional skills, in collaboration with colleagues, to best promote the College’s strategic interests. Demonstrate knowledge of Microsoft Office products including Word, Excel, and PowerPoint, as well as general personal computer functions. Experience merging word documents with multiple-field databases is desirable. Experience with Raiser’s Edge, Canva, and Almabase is beneficial. Must have superior organizational skills and the ability to organize to meet deadlines. Reliability in handling report materials and the ability to handle multiple tasks in a changing work environment is required. Maintain appropriate appearance, demeanor, maturity, and poise in responding to the public, including trustees, alumni, parents, administration, staff, faculty, and students. Demonstrate effective, accurate, and clear communication with strong verbal, written, interpersonal, reading, phone, and customer service skills. Must possess knowledge of business writing procedures. Must be able to follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments. Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the department’s annual goals. OTHER: REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Overtime, holiday, weekend, and evening work hours will be required. Travel may be required. Regular hours may vary due to needs of the College. CLASSIFICATION AND STATUS: This is a regular, full-time, 12-month, non-exempt, benefits-eligible position. Supervisor – AB1825: No Mandatory Reporter – CA Penal Code: No Responsible Employee – Title IX: No Campus Security Authority – The Clery Act: No IPEDS Category Job Code : 43-0000 Office and Administrative Support Occupations PHYSICAL REQUIREMENTS : Moderate (up to 30 lbs.) APPROXIMATE PAY RANGE: $24.00 - $25.00 per hour Claremont McKenna College offers employee benefits that include health, dental, and vision plans; flexible spending accounts; health savings accounts; paid vacation, sick, and holiday time; retirement benefits; basic and voluntary life insurance; dependent tuition remission; ride-share incentives; and more. SUPERVISORY RESPONSIBILITY: None REPORTS TO: Director of Events GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work. BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.