"Clerical Assistant 2 - Department of Mathematics"

Job Summary

The Clerical Assistant provides essential administrative support to the Department of Mathematics, ensuring smooth daily operations and effective communication within the department and with external stakeholders. Responsibilities include managing correspondence, scheduling meetings, maintaining departmental records, assisting faculty and students, and supporting departmental events and academic processes. The ideal candidate is organized, detail-oriented, and proficient in office software, with strong interpersonal skills to contribute to the department’s mission.

Minimum Qualifications

• Technical Proficiency: With Microsoft Office Suite, Zoom, and SharePoint, with the ability to quickly learn and adapt to new platforms.
• Communication and Interpersonal Skills: Exceptional written and verbal communication skills, with a strong commitment to providing excellent customer service in a diverse and inclusive work environment.
• Organizational Excellence: Highly organized, dependable, and efficient, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Attention to Detail and Confidentiality: Strong attention to detail and accuracy, with the ability to handle sensitive information discreetly and maintain confidentiality of records and communications.
• Initiative and Adaptability: Ability to take initiative, solve problems proactively, and adapt to changing needs and priorities in a dynamic academic setting.
• Cultural competency: as it relates to working with diverse populations.

Preferred Qualifications

• Student Information Systems Experience: Experience with student enrollment/management systems, such as Banner or Task Stream.
• Adobe Suite Experience: Experience with Photoshop, InDesign, and/or Illustrator
• Faculty Support and Program Development: Experience in supporting faculty programmatic initiatives (for example recruitment, retention, curricular revisions) at the undergraduate level.
• Educational Background: Bachelor’s degree
• Relational Databases: Working knowledge of relational databases is a plus.

Supplemental Information

Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on September 14, 2025.

The starting salary for this position is $36,108.00, based on the AFSCME Collective Bargaining Agreement.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

Successful interviews, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations.

Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University’s Title IX Coordinator, located in Old Main A-Wing, Room 02A, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University’s Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.

Notice of availability of the Annual Security Report and Annual Fire Safety Report

The Annual Security Report and the Annual Fire Safety Report, containing policy statements, crime and fire statistics for Kutztown University, is available online. You may also request a physical copy by emailing the KU Clery Compliance Coordinator at clery@kutztown.edu.