"Clerkship Program Coord 2"

Job Summary

This position is the primary liaison between the curriculum office and students, faculty and support personnel in the Medical College of Georgia. Works closely with the Senior Associate Dean for Curriculum in solving curriculum issues that arise on a daily basis. Interpret, troubleshoot and advise coordinator in the departments in matters pertaining to curriculum at all levels.

Responsibilities

The responsibilities include, but are not limited to:

• Handles Phase 3 (all campus locations)
• Construct and distribute good standing letter for all senior students. Enroll all students schedules in Banner (Pounce) and One45 for PRN rotation. Process applications for Graduation credit requests. Work with senior students and Director of 4th year curriculum regarding missing requirements for graduation. Manage all Banner and One45 systems as it pertains to student enrollments, graduation dates, name change, leave of absence data, inactive student data etc. Prepare Reports (VSAS, Student Rosters, Graduation Reports, Missing Grade Reports and other miscellaneous reports as required/requested.
• Manages the Visiting Student Application Service (VSAS)
• Ensure that the students data is correct in the SRS system (campus affiliations, name changes, off track students etc.). Create, update and upload the visiting students elective catalog. Issues VSAS authorizations to rising seniors. Maintain the visiting student website. Train new faculty/staff on VSAS system. Handles VSAS verification statement for each student (17 items to verify including American Heart Association BLS, background checks, rotation dates, step 1 passage etc.). Provide institution with malpractice information. Work with multiple internal departments to assist students in their day to day needs/ activities (Compliance and Risk management, Student Health, Financial Aid, Graduate Studies, IT Service, Medical Records, ID Badging, Parking, Promotion Committee - graduation matters and Public Safety). Serve as the MCG Security Administrator.
• Extensive relations with the Registrar
• Collaborate with the office concerning academic calendar. Move off tracks students from one class to another. JagTrax updates/concerns/modifications. Handles Notifications about students who have not applied for graduation. Takes care of transcript concerns and grade change updates.
• Extensive relations with Department Directors/Coordinators
• Handles enrollment issues, dropped rotation issues, absentee issues/missing students. Takes care of visiting student matters (reporting, absentee or professional matters, new or revised course, reporting needs, grading, access, processing and Faculty CME paperwork).
• Miscellaneous Other
• Monitor, maintain and respond to correspondence sent to curriculum@gru.edu. Serve as student liaison for MCG and visiting student needs. Serve as webmaster for the curriculum Office visiting student websites. Maintain records of students' certification for on-line courses and Policy Review.
• Provide additional support as needed to the Senior Associate Dean for Curriculum and Director of Fourth Year Curriculum.
• Other duties: Performs other duties as assigned.

Required Qualifications

Educational Requirements: Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.

Knowledge, Skills, & Abilities: Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills. Proficiency with Microsoft Office and other computer software/databases. Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F. Pay Band: 8. Salary: Minimum $21.83/hour - $26.23/hour. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: 7/10/25 - Until Filled. Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.