"Clerkship Program Coord 2"

Job ID: 287590
Location: Augusta University
Full/Part Time: Full Time

About Us
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary
This position is the primary liaison between the curriculum office and students, faculty and support personnel in the Medical College of Georgia. Works closely with the Senior Associate Dean for Curriculum in solving curriculum issues that arise on a daily basis. Interpret, troubleshoot and advise coordinator in the departments in matters pertaining to curriculum at all levels.

Responsibilities
The responsibilities include, but are not limited to:
- Handles Phase 3 (all campus locations)
- Construct and distribute good standing letter for all senior students. Enroll all students schedules in Banner (Pounce) and One45 for PRN rotation. Process applications for Graduation credit requests. Work with senior students and Director of 4th year curriculum regarding missing requirements for graduation. Manage all Banner and One45 systems as it pertains to student enrollments, graduation dates, name change, leave of absence data, inactive student data etc. Prepare Reports (VSAS, Student Rosters, Graduation Reports, Missing Grade Reports and other miscellaneous reports as required/requested.
- Manages the Visiting Student Application Service (VSAS)
- Ensure that the students data is correct in the SRS system (campus affiliations, name changes, off track students etc.). Create, update and upload the visiting students elective catalog. Issues VSAS authorizations to rising seniors. Maintain the visiting student website. Train new faculty/staff on VSAS system. Handles VSAS verification statement for each student (17 items to verify including American Heart Association BLS, background checks, rotation dates, step 1 passage etc.). Provide institution with malpractice information. Work with multiple internal departments to assist students in their day to day needs/ activities (Compliance and Risk management, Student Health, Financial Aid, Graduate Studies, IT Service, Medical Records, ID Badging, Parking, Promotion Committee - graduation matters and Public Safety). Serve as the MCG Security Administrator.
- Extensive relations with the Registrar
- Collaborate with the office concerning academic calendar. Move off tracks students from one class to another. JagTrax updates/concerns/modifications. Handles Notifications about students who have not applied for graduation. Takes care of transcript concerns and grade change updates.
- Extensive relations with Department Directors/Coordinators
- Handles enrollment issues, dropped rotation issues, absentee issues/missing students. Takes care of visiting student matters (reporting, absentee or professional matters, new or revised course, reporting needs, grading, access, processing and Faculty CME paperwork).
- Miscellaneous Other
- 3% - Monitor, maintain and respond to correspondence sent to curriculum@gru.edu. Serve as student liaison for MCG and visiting student needs. Serve as webmaster for the curriculum Office visiting student websites. Maintain records of students' certification for on-line courses and Policy Review.
- 2% Provide additional support as needed to the Senior Associate Dean for Curriculum and Director of Fourth Year Curriculum.
- Other duties: Performs other duties as assigned.

Required Qualifications
Educational Requirements: Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.
Knowledge, Skills, & Abilities
ABILITIES: Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills. Proficiency with Microsoft Office and other computer software/databases. Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 8
Salary: Minimum $21.83/hour - $26.23/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 7/10/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success. Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.