Job Title: Client Trust Accounting Clerk
Department: Financial Services
Reports To: Accounts Manager
FLSA Status: Non-exempt
Essential Duties and Responsibilities include the following. Other duties may be assigned:
Process all requests for all expenditures of client funds in accordance with HOH policies and procedures.
Documents funds received or disbursed and updates records. Works with Accounts
Receivable clerk to ensure that funds are deposited timely and trust account balances are
accurate.
Prepare monthly financial reports for program managers, parents/guardians and case managers.
Maintain copies of essential client documents to support financial spending goals and
directives. Receive and review signed, approved authorization from program staff and process
for payment on Wednesday and Friday of each week. Notify appropriate supervisors of
missing or incomplete documentation.
Monitor account balances for excess or negative amounts that need attention from the
Program manager. Track recurring or monthly payments to ensure that all amounts owed are
paid in full.
Works with regulatory agencies, including DDSD, Social Security, Title IXX and financial
auditors, as necessary.
Requirements:Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); or one to three months related
experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Human Resource systems; Internet software; Payroll systems; Spreadsheet software and Word Processing software.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
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