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Clinic Administrator

Applications Close: Jul 22, 2026

University of Otago

362 Leith Street, Dunedin North, Dunedin 9016, New Zealand

2Views

About our team | Mō te tīma

The role | Te mahi

Keeping dental clinics running smoothly behind the scenes
Supporting clinicians providing comprehensive care
Supporting and coaching students on their journey
Delivering exceptional front-of-house experiences
Being part of a collaborative, solutions-focused team
Supporting patients on the phone, via email and in person at reception

We are looking for two Clinic Administrators. Each role has a particular area of focus and responsibility.

Specialist Clinic Support

You will take ownership of a clinical specialty (for example: Endodontics, Orthodontics, or Paediatric Dentistry). Key responsibilities include:

Coordinate referrals, triage, waitlisting and scheduling for a smooth, end-to-end patient journey.
Be the professional first point of contact for patients and whānau, and offer support through often complex treatment journeys with empathy and clarity.
Provide proactive support to specialist clinicians and postgraduate students.

Rostering and Clinical Coordination

You will join a team responsible for the effective rostering of students to appointments, allocation of staff, and optimisation of clinical teaching spaces. Key responsibilities include:

Timetabling of the Faculties usage of dental chairs; mapping students, patients and supervisors to dental chairs for appointments
Support forward planning of teaching clinics in collaboration with academic and clinical leaders.
Track training topics to students, ensuring students have optimal training opportunities.
Analyse scheduling, utilisation, and workflow to identify improvements and resolve scheduling challenges.

Your skills and experience | Kā pūkeka me kā wheako

Additional skills include:

Excellent people and communication skills.
Experience in complex administration tasks.
Strong organisation and prioritisation skills.
A positive outlook and willingness to learn.
A proactive, people-first and solution-focused mindset.
Proficiency using Microsoft applications, particularly Excel.
Commitment to culturally safe, inclusive practice grounded in Te Tiriti o Waitangi and Pasifika values.

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Clinic Administrator

Applications Close: Jul 22, 2026

University of Otago

362 Leith Street, Dunedin North, Dunedin 9016, New Zealand

2Views

About our team | Mō te tīma

The role | Te mahi

Keeping dental clinics running smoothly behind the scenes
Supporting clinicians providing comprehensive care
Supporting and coaching students on their journey
Delivering exceptional front-of-house experiences
Being part of a collaborative, solutions-focused team
Supporting patients on the phone, via email and in person at reception

We are looking for two Clinic Administrators. Each role has a particular area of focus and responsibility.

Specialist Clinic Support

You will take ownership of a clinical specialty (for example: Endodontics, Orthodontics, or Paediatric Dentistry). Key responsibilities include:

Coordinate referrals, triage, waitlisting and scheduling for a smooth, end-to-end patient journey.
Be the professional first point of contact for patients and whānau, and offer support through often complex treatment journeys with empathy and clarity.
Provide proactive support to specialist clinicians and postgraduate students.

Rostering and Clinical Coordination

You will join a team responsible for the effective rostering of students to appointments, allocation of staff, and optimisation of clinical teaching spaces. Key responsibilities include:

Timetabling of the Faculties usage of dental chairs; mapping students, patients and supervisors to dental chairs for appointments
Support forward planning of teaching clinics in collaboration with academic and clinical leaders.
Track training topics to students, ensuring students have optimal training opportunities.
Analyse scheduling, utilisation, and workflow to identify improvements and resolve scheduling challenges.

Your skills and experience | Kā pūkeka me kā wheako

Additional skills include:

Excellent people and communication skills.
Experience in complex administration tasks.
Strong organisation and prioritisation skills.
A positive outlook and willingness to learn.
A proactive, people-first and solution-focused mindset.
Proficiency using Microsoft applications, particularly Excel.
Commitment to culturally safe, inclusive practice grounded in Te Tiriti o Waitangi and Pasifika values.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Job Fulfilled

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Clinic Administrator

Applications Close: Jul 22, 2026

University of Otago

362 Leith Street, Dunedin North, Dunedin 9016, New Zealand

2Views

About our team | Mō te tīma

The role | Te mahi

Keeping dental clinics running smoothly behind the scenes
Supporting clinicians providing comprehensive care
Supporting and coaching students on their journey
Delivering exceptional front-of-house experiences
Being part of a collaborative, solutions-focused team
Supporting patients on the phone, via email and in person at reception

We are looking for two Clinic Administrators. Each role has a particular area of focus and responsibility.

Specialist Clinic Support

You will take ownership of a clinical specialty (for example: Endodontics, Orthodontics, or Paediatric Dentistry). Key responsibilities include:

Coordinate referrals, triage, waitlisting and scheduling for a smooth, end-to-end patient journey.
Be the professional first point of contact for patients and whānau, and offer support through often complex treatment journeys with empathy and clarity.
Provide proactive support to specialist clinicians and postgraduate students.

Rostering and Clinical Coordination

You will join a team responsible for the effective rostering of students to appointments, allocation of staff, and optimisation of clinical teaching spaces. Key responsibilities include:

Timetabling of the Faculties usage of dental chairs; mapping students, patients and supervisors to dental chairs for appointments
Support forward planning of teaching clinics in collaboration with academic and clinical leaders.
Track training topics to students, ensuring students have optimal training opportunities.
Analyse scheduling, utilisation, and workflow to identify improvements and resolve scheduling challenges.

Your skills and experience | Kā pūkeka me kā wheako

Additional skills include:

Excellent people and communication skills.
Experience in complex administration tasks.
Strong organisation and prioritisation skills.
A positive outlook and willingness to learn.
A proactive, people-first and solution-focused mindset.
Proficiency using Microsoft applications, particularly Excel.
Commitment to culturally safe, inclusive practice grounded in Te Tiriti o Waitangi and Pasifika values.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Job Fulfilled

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