Job ID: 320599
DepartmentPED-EDUCATION OFFICE (IN-PEDU-IUINA)
Department InformationThe Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.
Department-Specific Responsibilities
- Support our Residency Program as the interview season lead - including superuser of Thalamus.
- Coordinates of team coverage, runs daily interviews, leads rank meeting discussions, assists with applicant review, and communicates with faculty interviewers to ensure adequate coverage for 480 interviews annually.
- Handles all aspects of pediatric residency graduation including venue set up, graduating resident award coordination, manages retreats for each categorical year, manages national chief conference we host (revenue producing activity), manages second look day for applicants who wish to visit in person, all other social events, coordinates with wellness/social committees for residency program.
- Develops and publishes weekly newsletter to all residents and core faculty, manages social media accounts, works with program leaders to plan and implement marketing strategy.
- Manages financial requisitions and contract management for the residency program. Serves as a liaison for various aspects of residency for combined programs, supports combined PD meetings, manages meeting minutes.
General Responsibilities
- Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
- Schedules rotations and clinic hours for members. May arrange extracurricular activities.
- Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
- Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
- Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
- Implements program improvement projects from initiation to execution.
- Offers recommendations to improve program administration and/or the overall quality of care.
- Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED).
WORK EXPERIENCE
Required
- 4 years of experience in administration, office management, or program coordination.
Preferred
- Experience in a clinical or academic setting.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Highly thorough and dependable.
- Possesses a high degree of initiative.
- Ability to build strong customer relationships.
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional InformationThis position is not eligible for visa sponsorship.
Work LocationIndianapolis, Indiana
Advertised Salary$48,000 - $53,000 annually. Salary is determined by education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data.
Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job ClassificationCareer Level: Mastery
FLSA: Nonexempt
Job Function: Health Services
Job Family: Clinical Education
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Equal Employment OpportunityIndiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
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