"Clinical & Field Experience Assistant"

Clinical & Field Experience Assistant

Company: Western Governors University

Job Location: Home Office

Category: Career Development and Services

Type: Full-Time

Job Type: Full time

Job Number: JR-023076

Location: Home Office

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Services 204 Pay Range: $18.79 - $27.25

Job Description

The Leavitt School of Heath WGU Clinical and Field Experience Assistant is a significant member of the Clinical Experience Department whose work has direct impact on team objectives and initiatives. The Assistant must have outstanding organization, time management and communication skills with the ability to adapt in a fast-paced environment. As an individual contributor, the Assistant is responsible for facilitating, documenting, and communicating placement efforts, compliance requirements, and affiliation agreement progress with students and internal/external stakeholders. The Clinical and Field Experience Assistant receives general direction from the immediate manager while taking initiative and using independent judgment within standard assignments.

Essential Functions and Responsibilities:

• Collaborates with students, WGU personnel, and outside professionals regarding placement, compliance, and/or outreach efforts.
• Collaborates with external and internal stakeholders to negotiate and secure partnerships with external health facilities and academic settings - as applicable.
• Communicates with students and stakeholders to set clear expectations of the placement and onboarding process, compliance requirements, and affiliation agreements while providing updates throughout the process.
• Understands placement guidelines/policies and is able to support students in adhering to the policies - as applicable.
• Assists students with navigating the requirements needed to be cleared for placement - as applicable.
• Communicates via email, meetings and phone calls; cold calling partners or other stakeholders may occasionally be necessary.
• Exhibits professional conduct, interaction, and communication as a representative of the company and the department.
• Work in a student relations management system.
• Collaborates with legal counsel to assure all contracts with sites are current and appropriate - as applicable.
• Ability to do extensive research online of new sites both academic and health facilities - as applicable.
• Initiates and maintains contracts between WGU and health facility sites - as applicable.
• Performs other related duties as assigned.

Knowledge, Skill and Abilities: Strong organizational skills.

• Highly attentive to detail.
• Sound decision making and problem-solving skills.
• Strong written and verbal communication skills.
• Must be able to work well under stress and meet deadlines.
• Ability to work well within a team.
• Capacity for self-motivation and working independently.
• Ability to form and maintain partnerships.
• Ability to provide excellent customer services with all WGU staff, students, and stakeholders.
• Ability to provide accurate information and high-quality results.
• Ability to adapt to change.
• Mastery of basic computer skills.
• Aptitude for learning new technology.
• Basic knowledge of contracts and/or medical terminology.

Job Qualifications:

Minimum Qualifications:

• Highschool Diploma or GED
• Requires one (1) or more years of experience with Microsoft Office and/or Adobe products.
• Requires one (1) year of experience in an administrative or support role

Preferred Qualifications:

• Associates degree or enrolled in a degree program.
• Experience with one or more of the following: clinical placement/scheduling, compliance, affiliation agreements, memorandums of understanding (MOUs), and/or related WGU experience.
• Experience with Salesforce.
• Experience working in higher education.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Working Conditions:

• This is a Full-Time remote role, Monday through Friday during regular business hours.
• 10% travel may be required